Bachelor's degree or equivalent practical experience
6-9 years of event experience
Strong project management skills including budgeting and scheduling
Excellent written and verbal communication skills
Proven leadership abilities to guide teams and clients
Experience in managing large-scale attendee flow and crowd management
Proficient in G Suite, Microsoft Office, and relevant project management tools
Responsibilities
Lead F&B delivery for events ranging from 50 to 10,000 attendees
Set project goals and objectives while managing timelines
Collaborate with creative and technical teams to ensure alignment
Oversee health, safety, and emergency planning for events
Manage budgets and track costs throughout project lifecycles
Serve as primary communication point for clients and internal teams
Conduct daily readiness checks and resolve issues on-site
Benefits
Medical, Dental, Vision Insurance
Tuition Reimbursement
Paid Parental Leave
Life, Accident and Disability Insurance
Retirement with Company Match
Paid Time Off
Full Job Description
Summary
The Food & Beverage Producer is responsible for leading the creative vision (in tandem with the creative lead) and planning, execution, and delivery of F&B on a wide range of corporate and consumer events, managing cross-functional teams, clients, vendors, budgets, and project schedules to ensure flawless event execution. Rooted in classic F&B expertise and current industry trends, this role serves as the main point of contact for F&B. The F&B Producer leads all internal, client, and vendor meetings, coordinates resources within their assigned scope, and ensures projects are on time and within budget. Additionally, the F&B Producer provides event reporting and analytics, negotiates contracts, and mentors junior staff to support successful project outcomes. This position is eligible to work a hybrid schedule based out of one of the following areas:
Dallas, TX
Philadelphia, PA
Detroit, MI
Fort Wayne, IN
Las Vegas, NV
Essential Duties & Responsibilities
Event Planning & Delivery
Lead the delivery of F&B for events of various scales (50pp-10,000pp) from kick-off through reconciliation
Lead the F&B workstream(s) of large projects under the direction of the Project Lead and/or the Account Lead
Set goals and objectives for projects and team
Provide best practices and future event recommendations based on experience
Collaborate closely with the creative team to ensure production and creative teams are aligned
Work with technical teams to develop floor plans, capacities, flow, and space allocations in coordination with venues and the creative team
Own health, safety, security, and emergency/contingency planning for assigned areas, in coordination with venue and security partners
Manage load-in, load-out, and on-site operational schedules across assigned workstreams
Coordinate permits, licensing, insurance/COIs, and venue and municipal compliance requirements
Oversee accessibility (ADA) and sustainability requirements within assigned scope
Run daily readiness checks, issue tracking, and real-time problem resolution on site
Budget & Financial Management
Budget development and management; track costs throughout the course of a project and communicate and document scope changes that impact budget
Develop, manage and communicate project timelines
Negotiate contracts/agreements with third-party vendors
Manage and develop strong relationships with vendors and freelancers on assigned projects
Support RFP development as needed
Client & Team Communication
Serve as primary owner of client communication, alongside Account and Project Lead, for assigned project or area
Organize and manage team communications
Lead all internal, vendor, and client meetings for assigned scope
Serve as workstream escalation point for the project's internal and client teams
Help to create a positive, collaborative workplace
Education & Experience
Bachelor's degree or equivalent practical experience
6-9 years of event experience
Strong project management skills including budgeting, scheduling, and client relations
Strong written and verbal communication skills
Leadership skills to lead a workstream and client
Development of positive working relationships with clients
Ability and desire to manage and mentor junior team members
Foster a positive working environment
Motivated, positive attitude, and results-oriented mindset
Master of G Suite (Slides, Sheets, Docs), Microsoft Office, Airtable, Procim, Coupa, Concur and all relevant internal and client tools
Demonstrated experience leading F&B, and people movement
Experience managing large-scale attendee flow, capacities, and crowd management
Comfort managing multiple concurrent projects and vendors under tight timelines
Travel Requirements
Travel 25% to 50%
What We Offer
The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.
Medical, Dental, Vision Insurance
Tuition Reimbursement
Paid Parental Leave
Life, Accident and Disability
Retirement with Company Match
Paid Time Off
#TFCSparks #LI-Hybrid
About FreemanXP
FreemanXP is a global brand experience agency that provides strategic consulting, creative services, digital, and event technology to help organizations create memorable experiences for their audiences. The company has over 90 years of experience in the industry and has worked with some of the world's leading brands. FreemanXP is a part of Freeman, a family-owned company that provides a wide range of services for live events, including event planning, production, and logistics.
