About the jobCelero is seeking an organized, proactive Office Manager to run day-to-day operations at our San Jose office and shape the employee and visitor experience as we grow our coherent optical DSP ASIC business. You will be the go-to person for keeping the office running smoothly, a trusted partner to leadership, and a key contributor to a welcoming, well-organized workplace where our engineering and business teams can focus on designing, validating, shipping and selling coherent DSP silicon for AI data center and hyperscale optical connectivity. Day to day, you will host customer visits from hyperscalers and optical module makers, manage vendors and supplies, coordinate executive travel and meetings, build branded presentations and templates, process expenses and purchasing, and support onboarding, interview scheduling and events. This is a full-time, onsite role at our San Jose site, working across operations, HR, executive support and corporate events, and partnering with colleagues in Irvine, Canada and Córdoba, Argentina as the company scales.
Key Responsibilities- Office Environment: Maintain a professional, welcoming office that reflects Celero's brand and culture. Keep shared spaces, labs-adjacent areas and meeting rooms organized and ready for teams and guests.
- Customer Visits and Meetings: Coordinate customer visits, executive meetings and company events, including logistics for hyperscaler and optical module partner visits. Prepare the space, schedules and hospitality so every visit runs smoothly.
- Office Logistics: Manage day-to-day logistics including supplies, equipment, facilities, furniture, refreshments and storage. Anticipate needs and solve problems before they affect the team.
- Vendor Management: Own relationships with facilities, furniture, catering and storage vendors. Track service, cost and responsiveness to keep operations reliable.
- Travel Coordination: Coordinate domestic and international travel arrangements for executives and employees, including trips to customer, partner and multi-site team locations
- Executive Presentations and Templates: Prepare executive presentations and create branded PowerPoint and Word templates. Keep company materials consistent, polished and easy for teams to reuse.
- Expenses and Purchasing: Process expense reports and manage office purchasing. Keep records accurate and timely and follow company approval practices.
- Onboarding and Workspace Setup: Assist with employee onboarding, workspace setup and the new hire experience. Make sure new engineers and staff have what they need from day one.
- HR Process Support: Support HR processes including interview scheduling and training coordination. Keep candidates, interviewers and trainers informed and organized.
- Events and Culture: Help plan and run trade shows, corporate events and team-building activities. Contribute to a positive, collaborative culture and support cross-functional administrative needs as the company scales.
Basic Qualifications- Education: Bachelor's degree, or equivalent years of experience
- Experience: 4+ years of experience in office management or administrative roles
- Microsoft Office Proficiency: Advanced proficiency in Microsoft Office Suite, including PowerPoint, Excel and Word
- Multi-Site Collaboration: Experience working with international and multi-site teams
- Organization and Detail: Strong organizational skills and attention to detail across logistics, travel, expenses and scheduling
- Prioritization: Ability to manage multiple priorities in a fast-paced, changing environment
Preferred QualificationsExperience with one or more of the following:
- Startup environment experience
- Semiconductor or tech company experience
- Hosting customer visits at a semiconductor, optical networking or data center technology company
- Working with multi-site teams in the U.S., Canada and Argentina
- HR experience, such as onboarding, interview scheduling or training coordination
- Planning trade shows and corporate events
What Makes You Successful:- You are a self-starter who takes ownership without waiting to be asked
- You solve problems before they come up and bring structure where it is needed
- You stay calm and effective when priorities shift quickly
- You bring high emotional intelligence and a team-first mindset
- You are comfortable building processes in a startup with limited infrastructure
- You work well across functions and time zones with a global team
- You pay close attention to detail and follow through reliably
Annual Base Salary Range for US: $70,000 - $105,000 (The final offer will be determined based on job-related skills, experience, qualifications, and location.)
