3-6+ years in office management or operations roles, ideally in a startup or fast-paced environment
Ability to create, document, and refine operational processes
Exceptional communication skills with a concierge-level service mindset
Tech-savvy, especially with Google Workspace, Slack, and Notion; familiarity with HRIS/ATS is a plus
Detail-oriented with a strong sense of confidentiality
Proactive and adaptable, willing to take on diverse tasks from physical to administrative.
Responsibilities
Oversee office and facilities management, ensuring a smooth-running workspace
Coordinate onboarding and offboarding processes, including paperwork and accounts management
Partner with hiring managers to manage interview scheduling and candidate logistics
Support finance and admin functions, from managing invoices to budget tracking
Plan and organize team culture events, welcoming guests and candidates
Assist with special projects across the organization as needed.
Benefits
Competitive salary commensurate with experience
Significant equity in the company
Chance to be a founding member of a burgeoning company culture
Full Job Description
The Role
We're looking for a founding Office Manager / Ops Generalist to build the backbone of our day-to-day operations.
You will:
Own the office & facilities: set up and maintain the workspace, manage vendors (IT, cleaning, snacks, security/badges, supplies), and keep everything running smoothly.
Run people ops workflows: coordinate onboarding/offboarding (I-9/paperwork, accounts, equipment), benefits and payroll changes in our HRIS, and maintain company policies and handbooks.
Recruiting coordination: partner with hiring managers, wrangle interview scheduling (via Ashby/Calendar) and handle candidate logistics.
Finance & admin support: manage invoices/expenses, corporate cards and receipts, basic purchasing, and help with budget tracking and procurement.
Culture & events: plan team events, welcome guests/candidates, and be the friendly face of the office.
Special projects: jump in wherever needed!
You might be a great fit if you have experience with:
3-6+ years in office management / operations roles at a startup or similarly fast-paced environment.
Operational swiss-army-knife: you can spin up a process, document it, and improve it after the first week of usage.
Crisp communicator & concierge mindset: warm, resourceful, and unflappable with founders, candidates, and vendors.
Tech fluent: comfortable with Google Workspace, Slack, Notion, calendaring; bonus points for HRIS/ATS (e.g., Ashby) and light IT troubleshooting.
Detail-obsessed & trustworthy: you handle sensitive info with discretion; your checklists catch what others miss.
Roll-up-your-sleeves attitude: happy to move furniture in the morning and prep a board packet in the afternoon.
Benefits
Competitive salary, based on experience level (Annual compensation range: $50,000 to $500,000)
Meaningful equity
Health, dental, and vision coverage
Opportunity to be a founding member of a growing company
