2+ years of experience in office administration or related roles
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple tasks effectively
Comfortable with invoices and basic spreadsheets
Experience in a startup or fast-growing tech environment
Familiarity with onboarding and offboarding processes
Responsibilities
Manage incoming and outgoing mail and deliveries
Keep meeting rooms organized and ready for use
Monitor and replenish office supplies
Coordinate with building management for office access
Maintain a clean and stocked kitchen
Organize team-building activities and employee events
Support a welcoming office environment and strong team culture
Benefits
4 weeks PTO plus 12 company holidays and up to 3 weeks remote work
Company-subsidized health insurance for employees and dependents
5% company contribution to 401K, even if you don't contribute
$1500 annual professional development budget
Onsite team meals Monday to Friday
100% reimbursement for daily commute expenses
Monthly perks allowance of $50
Cell and internet reimbursement
Up to $1000 for remote home office setup
100% paid mental health benefits
Up to 12 weeks paid parental leave and flexible return-to-work hours
Full Job Description
As Office Coordinator, you will keep the MatX office running smoothly and make it a place people enjoy working in. You will handle daily operations, the kitchen, events, new hire onboarding and offboarding, invoices, vendors, and office projects. This is an on-site role for someone who is organized, proactive, and comfortable juggling many tasks at once.
What You'll Do Here
Manage incoming and outgoing mail, packages, and deliveries
Keep meeting rooms clean, organized, and ready for use
Monitor daily office needs and make sure essential supplies are available
Coordinate with building management on office access and visitor procedures
Maintain a clean, organized, and well-stocked kitchen
Order snacks, drinks, coffee, and kitchen essentials based on employee preferences
Monitor inventory and replenish kitchen and office supplies
Coordinate breakfast orders, deliveries, and setup
Organize happy hours, team-building activities, and other employee events
Coordinate food, drinks, vendors, setup, and cleanup
Arrange photography, camera setup, and video recording when needed
Coordinate annual gifts, holiday celebrations, and special occasions
Support a welcoming office environment and strong team culture
Prepare desks, workspaces, and office supplies before new employees arrive
Welcome new hires, give office tours, and introduce colleagues
Coordinate with IT to prepare laptops, monitors, and accessories
Work with IT and People to make sure accounts and system access are ready on day one
Manage badges, keys, and employee access permissions
Coordinate equipment collection and access removal for departing employees
Collect, review, and organize vendor invoices
Track invoices and coordinate with Finance to ensure timely payment
Maintain records of vendors, orders, and office-related expenses
Who You Are
At least 2 years of experience in office administration, office coordination, hospitality, or a related role
Strong organizational skills and attention to detail
Clear written and verbal communication, with a friendly, professional manner
Ability to manage multiple tasks and follow through on open items with vendors and teams
Comfort working with invoices, expense records, and basic spreadsheets
Ability to lift and carry packages and supplies up to [25] pounds, with or without reasonable accommodation
Experience in a startup or fast-growing technology company
Experience planning company events
Familiarity with onboarding and offboarding processes, including coordination with IT and People teams
Compensation
The US pay for this full-time position is determined based on a variety of factors including role, experience, location, job-related skills, and relevant education and training. Career length is only a guideline for compensation. • $160K- $170K +Equity
What We Offer
Time off: 4 weeks PTO (accrued) + 12 company Holidays + up to 3 weeks remote work
Health: Company-subsidized Medical (Kaiser or Anthem) for employees & dependents, Guardian Dental and Vision insurances for employee & dependents, and life insurance (employee only), plus HSA and FSA offerings via Lively.
Financial Security: Choose from Roth or pre-tax 401K (or both) with a 5% company contribution (even if you don't contribute), 100% company-paid life insurance (up to $300K), long-term disability and travel insurance.
Professional Development: $1500 per year Professional Development Budget
Team Meals: MatX provides onsite team lunch & dinner Monday - Friday, with your choice of ordering via WeBox, Specialty's or via our reimbursement system
Commute on Us: We pay 100% for your daily commute. Commute via our company rideshare account, reimburse public transportation, or get a Fasttrak card (or all three)
MatX E[x]tras: $50/mo to use on the perk you value most
Cell & Internet Reimbursement: $35/mo for cellular and $40/mo for wifi
Remote Home Setup: Use our Amazon business account for up to $1000 in office setup purchases.
Mental Wellbeing: 100% paid mental health benefit via SpringHealth and Guardian EAP.
Support to Parents: Up to 12 weeks paid parental leave regardless of path to parenthood, 10 weeks pregnancy disability leave, flexible return-to-work hours, and a $6K Family Fund to cover fertility, surrogacy, adoption, menopausal health, preservation, family counseling and more.
