KEY RESPONSIBILITIES OF THE EXECUTIVE PROJECT MANAGER: The Executive Project Manager serves as the project lead for EEI's Board of Directors activities and provides high-level administrative support to the Chief Member Engagement Officer in the Member Engagement and Events division. This position manages Board meeting planning, materials, timelines, and follow-up from start to finish, while overseeing the officer's calendar, correspondence, and priorities. The role requires an exceptionally organized, responsive, and discreet professional who can manage multiple deadlines and interact confidently with senior executives from EEI's member companies.
Other important responsibilities of the
EXECUTIVE PROJECT MANAGER, include:
- Serve as project manager for Board of Directors meetings and related committee activities, developing project plans, timelines, and task lists and driving work to completion on schedule.
- Coordinate the development, collection, editing, and distribution of Board materials, including agendas, briefing books, presentations, and pre-read documents, ensuring accuracy, consistency, and on-time delivery.
- Partner with staff across EEI divisions to gather Board content, track assignments, and follow up on deadlines.
- Work with the events team on Board meeting logistics, including venues, schedules, attendee communications, and onsite support.
- Track Board action items, decisions, and follow-up items, and maintain organized records of Board materials and meeting history.
- Manage the Chief Member Engagement Officer's calendar, scheduling meetings, anticipating conflicts, and prioritizing requests from internal and external stakeholders.
- Prepare correspondence, briefing materials, presentations, and reports for the Chief Member Engagement Officer, and screen and respond to inquiries on the officer's behalf as appropriate.
- Coordinate travel arrangements, prepare itineraries, and process expense reports for the Chief Member Engagement Officer.
- Support division administrative operations, including tracking deadlines, maintaining files and shared drives, and assisting with budget and invoice processing.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
REQUIRED & PREFERRED QUALIFICATIONS: - A bachelor's degree in business administration, communications, or a related field is required. Equivalent years of work experience is accepted. Project management certification (e.g., PMP or CAPM) is a plus.
- 6• 8 years of experience in project management, executive administrative support, or board relations required. Experience supporting a board of directors and senior executives, preferably at a trade association or membership organization, is preferred.
- Ability to manage multiple projects and competing priorities simultaneously, anticipate needs, and meet tight deadlines with a high degree of accuracy.
- Exceptionally organized, detail-oriented, and responsive, with excellent written and verbal communication skills, sound judgment, and a strong team player.
- Strong experience with Microsoft Office Suite (especially Outlook, Word, PowerPoint, and Excel) and project management or board portal tools (e.g., Smartsheet, Diligent, or BoardEffect).
- Travel requirement: Approximately 10%, primarily to support Board meetings and select EEI events.
COMPENSATION The salary range for role is $80,000-125,000. Starting annual salary will be determined on individual qualifications. We offer a competitive benefits package that includes medical, dental, vision, 401k, paid time off, tuition assistance, wellness incentives and programs, transportation subsidy, and professional development opportunities. The role is eligible for a performance-based bonus.
PHYSICAL AND SENSORY DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EEI is committed to providing a productive and safe environment.
