5+ years of accounting experience with a focus on accounts payable
3+ years in a leadership role within AP
Bachelor's degree in Accounting, Finance, or related field; CPA preferred
Experience with SOX compliance and internal controls
Proficiency in ERP systems (e.g., SAP, Oracle) and AP automation tools
Responsibilities
Manage and oversee the entire accounts payable function
Lead and mentor a team of AP specialists and supervisors
Ensure compliance with company policies and industry regulations
Design and implement SOX controls for the AP function
Collaborate with auditors to support SOX testing and audit processes
Evaluate and improve current AP processes for efficiency
Prepare and present reports on AP performance metrics and compliance status
Benefits
Remote work flexibility
Opportunities for professional development and training
Collaborative work environment
Access to advanced AP systems and technologies
Potential for career advancement within the organization
Full Job Description
*THIS ROLE IS REMOTE*
Job Summary:
The Senior Accounts Payable Manager is responsible for overseeing the entire accounts payable department.
Job Expectations:
Accounts Payable Operations
Manage and oversee the entire Accounts Payable function, ensuring the timely and accurate processing of vendor invoices and payments
Lead, mentor, and develop a team of AP specialists, AP Supervisors, fostering a high-performance and continuous improvement culture
Ensure compliance with company policies and industry regulations in the daily operations of the AP department
Work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff
Addresses performance issues and makes recommendations for personnel actions
Prepare and file the annual 1099 filings
Design, implement, and continuously monitor SOX controls for the AP function, ensuring adherence to regulatory standards and minimizing risk
Establish and maintain proper segregation of duties, approval workflows, and audit trails for all AP activities
Collaborate with internal and external auditors to support SOX testing and audit processes, providing necessary documentation and addressing any identified issues
Regularly review and update SOX documentation related to AP processes to reflect changes in systems or operations
Ensure all AP-related tasks, including invoice processing, accruals, and reconciliations, are completed in accordance with the financial close calendar
Oversee the preparation and review of AP-related journal entries, fluctuation analysis, and reconciliations, ensuring the accuracy of financial data for month-end close
Manage the closing of AP sub-ledgers, investigating and resolving any discrepancies in a timely manner
Collaborate with the finance and accounting teams to ensure proper recording of liabilities and expenses
Lead the implementation of new systems and technologies that enhance AP processes, improve efficiency, and strengthen internal controls
Evaluate current AP processes and identify areas for improvement, including automation of manual tasks, workflow optimization, and system integration
Work closely with IT, finance, and procurement teams to ensure successful deployment of AP systems and to align AP processes with broader organizational goals
Provide training and support to the AP team on new systems, tools, and processes to ensure smooth transitions and optimal usage.
Oversee components of vendor onboarding and management, ensuring all necessary documentation is in place and proper controls are followed
Manage vendor relationships and ensure timely resolution of payment issues, discrepancies, or disputes
Monitor payment terms and schedules to optimize cash flow while maintaining strong vendor relationships
Prepare and present regular reports on AP performance metrics, SOX compliance status, and month-end close results
Perform in-depth analysis of AP data to identify trends, areas of improvement, and opportunities for cost savings or process efficiencies
Provide insights to senior management on AP operations and the impact of new systems and processes
Knowledge, Skills and Abilities:
Required:
Experience with SOX compliance and internal control implementation in the AP function.
Proven expertise in managing month-end close procedures, including accruals, reconciliations, and journal entries.
Experience with ERP systems (e.g., SAP, Oracle, or equivalent) and AP automation tools.
Demonstrated success in implementing new systems or technologies to enhance AP processes and internal controls.
Strong leadership and project management skills, with the ability to manage change and foster a collaborative working environment.
Excellent organizational, analytical, and communication skills, with a high attention to detail and a focus on compliance.
Experience with high-volume AP transactions
Experience with managing AP personnel
Experience with managing SOX compliance and controls
Experience with ERP and AP system implementations
Attention to detail and accuracy
Interpersonal skills*
Strong communication skills
Strong collaborative skills
Organizational skills
Proficiency with Microsoft Office applications
SAP implementation and knowledge preferred
Equipment Knowledge:
Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with Google Business Suite (Gmail, Drive, Docs, Sheets, Forms) preferred
Experience Requirements:
Minimum of 5+ years of experience in Accounting with an emphasis in Accounts Payable, with at least 3 years in a leadership role.
Education Requirements:
Bachelor's degree in Accounting, Finance, or related field; CPA is a plus.
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Compensation: The expected salary range for this role is $135,000 - $145,000 USD. The actual base pay offered will be determined by factors such as the candidate's relevant experience, education, geographic location, and internal equity.
