*THIS ROLE IS REMOTE*Job Summary: The Senior Accounts Payable Manager is responsible for overseeing the entire accounts payable department.
Job Expectations:Accounts Payable Operations- Manage and oversee the entire Accounts Payable function, ensuring the timely and accurate processing of vendor invoices and payments
- Lead, mentor, and develop a team of AP specialists, AP Supervisors, fostering a high-performance and continuous improvement culture
- Ensure compliance with company policies and industry regulations in the daily operations of the AP department
- Work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff
- Addresses performance issues and makes recommendations for personnel actions
- Prepare and file the annual 1099 filings
- Design, implement, and continuously monitor SOX controls for the AP function, ensuring adherence to regulatory standards and minimizing risk
- Establish and maintain proper segregation of duties, approval workflows, and audit trails for all AP activities
- Collaborate with internal and external auditors to support SOX testing and audit processes, providing necessary documentation and addressing any identified issues
- Regularly review and update SOX documentation related to AP processes to reflect changes in systems or operations
- Ensure all AP-related tasks, including invoice processing, accruals, and reconciliations, are completed in accordance with the financial close calendar
- Oversee the preparation and review of AP-related journal entries, fluctuation analysis, and reconciliations, ensuring the accuracy of financial data for month-end close
- Manage the closing of AP sub-ledgers, investigating and resolving any discrepancies in a timely manner
- Collaborate with the finance and accounting teams to ensure proper recording of liabilities and expenses
- Lead the implementation of new systems and technologies that enhance AP processes, improve efficiency, and strengthen internal controls
- Evaluate current AP processes and identify areas for improvement, including automation of manual tasks, workflow optimization, and system integration
- Work closely with IT, finance, and procurement teams to ensure successful deployment of AP systems and to align AP processes with broader organizational goals
- Provide training and support to the AP team on new systems, tools, and processes to ensure smooth transitions and optimal usage.
- Oversee components of vendor onboarding and management, ensuring all necessary documentation is in place and proper controls are followed
- Manage vendor relationships and ensure timely resolution of payment issues, discrepancies, or disputes
- Monitor payment terms and schedules to optimize cash flow while maintaining strong vendor relationships
- Prepare and present regular reports on AP performance metrics, SOX compliance status, and month-end close results
- Perform in-depth analysis of AP data to identify trends, areas of improvement, and opportunities for cost savings or process efficiencies
- Provide insights to senior management on AP operations and the impact of new systems and processes
Knowledge, Skills and Abilities:Required:
- Experience with SOX compliance and internal control implementation in the AP function.
- Proven expertise in managing month-end close procedures, including accruals, reconciliations, and journal entries.
- Experience with ERP systems (e.g., SAP, Oracle, or equivalent) and AP automation tools.
- Demonstrated success in implementing new systems or technologies to enhance AP processes and internal controls.
- Strong leadership and project management skills, with the ability to manage change and foster a collaborative working environment.
- Excellent organizational, analytical, and communication skills, with a high attention to detail and a focus on compliance.
- Experience with high-volume AP transactions
- Experience with managing AP personnel
- Experience with managing SOX compliance and controls
- Experience with ERP and AP system implementations
- Attention to detail and accuracy
- Interpersonal skills*
- Strong communication skills
- Strong collaborative skills
- Organizational skills
- Proficiency with Microsoft Office applications
- SAP implementation and knowledge preferred
Equipment Knowledge:- Experience with Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with Google Business Suite (Gmail, Drive, Docs, Sheets, Forms) preferred
Experience Requirements:Minimum of 5+ years of experience in Accounting with an emphasis in Accounts Payable, with at least 3 years in a leadership role.
Education Requirements: Bachelor's degree in Accounting, Finance, or related field; CPA is a plus.
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Compensation:
The expected salary range for this role is $135,000 - $145,000 USD. The actual base pay offered will be determined by factors such as the candidate's relevant experience, education, geographic location, and internal equity.
