Facilities and Materials Manager
Pay Range: $115,000 - $135,000
Location: Sterling, Virginia
Work Model: In-person
Employment Type: Full-time
Reports To: Dispensing Manager
About the RoleThe Facilities & Materials Manager leads the warehouse, purchasing, receiving, inventory, and facilities functions to consistently and reliably support pharmacy operations.
This role is accountable for driving and leading the performance Of the Facilities and Materials Management (FMM) team, material availability, vendor and contract management, inventory and warehouse operations, and facility and equipment readiness. The Manager establishes priorities, allocates resources, monitors departmental performance. and provides direction and approval for significant vendor, facility, equipment, and process decisions.
This position requires strong leadership skills, operational judgment, data-driven decision-making, and the ability to maintain reliable, compliant operations in a fast-paced environment.
Key Responsibilities - Leadership + Management = Accountability
- Leads using the 5 leadership practices of giving clear direction, providing the necessary resources for success, letting go of the vine via effective delegation and coaching, acting for the greater good, and taking clarity breaks to create space for strategic thinking.
- Manages using the 5 management practices of keeping expectations clear (responsibilities, metrics, goals), open communication via frequent check-ins, holding consistent and effective meetings, promptly addressing issues head-on, and recognizing and rewarding positive behaviors.
- Oversees departmental training content to ensure it reflects current procedures and operational requirements, and holds team members accountable for completing required training and competencies by established deadlines.
- Materials Planning and Supply Continuity
- Sets stocking and sourcing strategies, par levels, and safety-stock requirements for APIs, Components, and supplies based on demand, lead time, cost, and supply risk.
- Reviews consumption, backorder, expiration, and spend trends to identify risk and directs changes to par levels, Order quantities, sourcing and purchasing practices, and resourcing.
- Establishes contingency plans for critical materials and significant supply interruptions.
- Vendor, Contract, & Supplier Performance
- Establishes performance expectations and sourcing standards for suppliers and service providers supporting materials, facilities, equipment, and operational services.
- Evaluates incumbent vendor pricing. reliability. service levels, and risk and decides when corrective action, renegotiation, replacement, or additional sourcing is required.
- Approves contract and commercial decisions within established authority and partners with Quality & Regulatory Compliance on vendor qualification requirements.
- Inventory Control Warehouse Operations
- Designs inventory controls and material-flow processes from receipt through storage, internal distribution, use, reconciliation, and disposition.
- Sets requirements for traceability, FIFO/FEFO, storage conditions, and warehouse layout and space utilization.
- Uses inventory accuracy. loss. and capacity data to identify recurring gaps, anticipates future warehouse capacity and material-handling needs, and directs corrective improvements.
- Facilities, Equipment, & Operational Infrastructure
- Sets the maintenance and service strategy for facilities, utilities, equipment, and warehouse infrastructure based on criticality, reliability, compliance, operational readiness, business continuity. and cost.
- Prioritizes facility improvements. major repairs, replacements. and infrastructure investments to support current operations and future growth and decides Which move forward and when.
- Approves and resources equipment qualification, validation, and certification activities coordinated by the Lead in partnership with Quality & Regulatory Compliance.
Key Metrics- 100% of required 1:1s, performance reviews, coaching, and performance-management actions completed and documented by established deadlines.
- ≥99% availability of critical stocked materials
- ≥99% physical-to-system inventory accuracy.
- ≥95% of scheduled PM activities completed by due date; 100% of overdue critical to PM appropriately escalated
- 100% of significant supply, facility. equipment, safety, or compliance risks assigned to an owner/action plan Within established escalation expectations.
How Akina Commits to Supporting You- Giving clear directions and expectations
- Ensures you have access to the necessary tools
- Delegates appropriately
- Holds effective meetings
- Meets one-on-one with you quarterly or more, if needed
- Rewards and recognizes your performance
About YouQualifications & Experience- 3+ years Of experience in materials management. purchasing. inventory. warehouse operations. facilities, or related operations, including at least I year Of supervisory or management experience.
- Demonstrated experience managing people, priorities, workflows, and measurable operational outcomes.
- Working knowledge of purchasing, inventory control, receiving, warehousing, material flow, and supply continuity.
- Experience managing vendors, service providers, pricing, contracts, or service agreements.
- Working knowledge Of preventative maintenance. facility services, equipment support, and vendor coordination.
- Proficiency with Microsoft Office and experience using inventory, warehouse, purchasing, maintenance. or similar operational systems.
- Strong leadership, organization. problem-solving, communication. prioritization, and data-driven decision-making skills.
- Fluent in spoken and written English.
Preferred- Bachelor's degree in supply chain management, operations management, business administration, facilities management, or related field
- Experience in pharmacy, healthcare, regulated manufacturing, or another regulated environment.
Physical Demands & Work Environment- Must be able to stand for extended periods, potentially up to 12 hours during a scheduled workday.
- Must be able to life and carry materials, supplies, and equipment weighing up to 50 pounds
- Must possess the manual dexterity necessary to handle medications, operate pharmacy equipment, and perform dispensing-related tasks accurately and efficiently.
- Must be able to perform duties in a fast-paced pharmacy environment while maintaining attention to detail, accuracy, and compliance with established safety and quality standards.
- Must be able to safely handle hazardous drugs, while adhering to USP requirements and utilizing appropriate PPE.
- Must successfully complete and maintain initial and ongoing qualifications in gowning and cleaning for both sterile and nonsterile labs.
The physical demands described above represent the requirements associated with performing the essential functions of this position.
Benefits & Perks:- Medical and Supplementary Benefits: Akina Pharmacy offers two medical plan options with employer premium contributions up to 85%, dental and vision coverage, accident and hospital indemnity, and company paid long term and short-term disability options, available after 30 days of employment.
- Paid Time Off: Take advantage of generous paid time off to recharge, focus on personal priorities, and maintain a healthy work-life balance.
- Paid Holidays: Enjoy six scheduled paid holidays to celebrate and spend quality time with loved ones.
- 401K Match: Invest in your future with our 401K plan, featuring a Safe Harbor match up to 4%.
- Rewards & Recognition: Be celebrated for your hard work and achievements through our dedicated rewards and recognition program.
- No Cost Medication: Employees are eligible to receive prescribed compounded medications at no cost, after 30 days of employment.
