Position Title: Executive Administrative Support / Task Management Analyst Location: El Segundo, CACategory: ContingentSchedule (FT/PT): Full-TimeTravel Required: Up to 10%Shift: DayRemote Type: OnsiteClearance required: Active Top Secret requiredDivision: Air and SpaceSalary: $90,000 - $100,000 annually***THIS POSITION IS CONTINGENT UPON CONTRACT AWARD***Description: ACT1 Federal is seeking an experienced Executive Administrative Support / Task Management Analyst to provide Advisory & Assistance Services supporting Space Systems Command senior Government leadership. This position provides executive-level administrative, travel, task-management, personnel, records-management, and operational support in a fast-paced, mission-critical space acquisition environment.
Responsibilities:- Provide executive administrative support to senior Government leaders, including calendar management, meeting coordination, and executive correspondence.
- Manage Task Management Tool (TMT)/ETMS2 actions on authorized NIPRNet and SIPRNet environments, tracking taskers from receipt through completion and providing status updates to leadership.
- Coordinate meetings, prepare agendas, consolidate briefing materials, record minutes, and track action items.
- Administer Defense Travel System (DTS) activities, including travel authorizations, vouchers, Government Travel Card support, and travel-policy coordination.
- Prepare reports, briefings, staffing packages, and official correspondence in accordance with Air Force and Space Systems Command guidance.
- Maintain SharePoint, Microsoft Teams, and other approved repositories, ensuring accurate records and document management.
- Track personnel actions, performance reports, awards, manpower, training, and organizational staffing activities.
- Support records management, office operations, mail distribution, supplies, facility coordination, and executive event planning.
- Assist with strategic communications, leadership engagements, and organization-wide initiatives.
Requirements:- Bachelor's degree and a minimum of 10 years of directly related DoD administrative or Advisory & Assistance Services experience; 15 years preferred for SME-level roles.
- Demonstrated experience supporting senior Government or military leadership in a high-tempo DoD environment.
- Experience with DTS, TMT/ETMS2, Microsoft Teams, SharePoint, and Microsoft Office Suite.
- Strong knowledge of DoD administrative procedures, records management, executive correspondence, and travel regulations.
- Exceptional organizational, communication, and multitasking skills with the ability to manage competing priorities.
- Experience supporting Space Systems Command, U.S. Space Force, or Air Force acquisition organizations strongly preferred.
- Familiarity with personnel programs, strategic communications, records management, and classified program support preferred.
- Active Top Secret security clearance required.
- US. Citizenship required.
Benefits:- Medical/Dental/Vision Insurance
- ACT1 Employee Stock Ownership Plan (ESOP)
- Company Paid Life and AD&D Insurance
- Company Paid Short-Term Disability
- Voluntary Long-Term Disability
- Flexible Spending Accounts (FSA)
- Health Savings Account (HSA)
- 401K with employer match
- Paid Time Off
- Paid Holidays
- Parental Leave
- Military Leave
- Education, Training & Professional Development
- Voluntary Accidental Injury/Critical Illness/Hospital Care
- Voluntary Pet Insurance, Legal Resources, and Identity Protection
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.
- If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility.
- If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role.
