Role Overview:The Vice President, Procurement and Purchasing serves as the hands-on leader of IEDC's procurement, purchasing, and travel operations within the Finance team. This role is actively responsible for the day-to-day administration, execution, and continuous management of end-to-end procurement processes, ensuring policy compliance, operational efficiency, accurate financial execution, and managing the full lifecycle for all functions of this role. In addition to overseeing procurement operations, the Vice President, Procurement and Purchasing plays a direct role in post-award administration by maintaining PO alignment, managing spend controls, reviewing exceptions and coordinating resolutions with Finance, Legal, and Vendor Management. The position also provides leadership, guidance, and operational oversight to the Travel Director, ensuring travel-related processes are effectively administered and aligned with agency requirements.
Serving as the central control point of accountability for procurement and purchasing activities, this position is deeply engaged in the daily execution of procurement operations. The Vice President reinforces internal control objectives through active monitoring, process management, and problem resolution while driving consistent application of procurement policies and procedures. Through direct involvement in operational activities and cross-functional coordination, the role strengthens procurement governance and ensures transparent, compliant, and effective procurement practices that support the agency's operational and financial integrity.
Salary:The salary range for this position is $105,000-$115,000 annually, and is commensurate with education and work experience. Use our
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A Day in the Life:Essential Functions:Procurement Management- Serve as a primary point of contact and procurement subject-matter resource for agency staff, vendors, and stakeholders regarding procurement activities.
- Lead the development, documentation, and ongoing refinement of IEDC's internal procurement, purchasing, travel, and credit card policies, ensuring these policies reflect IEDC's statutory autonomy while aligning with best practices and internal control standards.
- Serve as the agency's expert on procurement, purchasing, travel, and credit card policies and administer those policies for the agency.
- Establish, monitor, and enhance internal controls across procurement, travel, and credit card activities to ensure compliance, mitigate risk, and maintain audit readiness.
- Oversee and enforce IEDC-wide compliance with internal procurement and travel policies through training, communication, monitoring, and policy enforcement.
- Act as the agency's procurement governance leader, ensuring consistent interpretation and application of internal rules.
- Interpret and apply internal IEDC procurement rules in alignment with agency autonomy, escalating questions regarding statutory boundaries when necessary.
- Establish standardized procurement procedures that reflect IEDC's unique operating environment.
- Ensure procurement activities comply with agency policy and established internal controls.
- Create, process, and track requisitions and purchase orders with appropriate documentation and approvals.
- Review unliquidated PO reports routinely and coordinate encumbrance adjustments as needed.
- Work closely with Finance on spending plans, forecasts, and budget alignment.
- Manage procurement portion of contracting workflows in Ironclad.
- Track procurement-related documents and coordinate with Vendor Management on continuity of contract records (post-execution) to ensure uninterrupted business operations and accurate records.
- Oversee subscriptions, licenses, procurements, and renewals for the organization.
- Monitor open purchase orders and reconcile discrepancies with Finance.
- Audit vendor invoices against contract terms, pricing, and procurement policy to ensure compliance.
Other Essential Functions:Reporting & Reconciliation- Support monthly and ad hoc procurement-related and travel-related reconciliations in coordination with the Finance team.
- Generate individualized reports including but not limited to procurement, contract utilization, and purchasing reports for departments and leadership.
- Track federal, statutory, and policy-based reporting requirements and support timely compliance.
- Reconcile contract utilization reports and purchasing activity and communicate any discrepancies or risks to Finance leadership. Share variance signals with Vendor Management for contract-level follow-up.
- Investigate and resolve procurement system and vendor discrepancies in coordination with Finance and other internal stakeholders.
- Support Finance in the preparation for Budget Meetings and Financial Dashboards.
Policy Development & Governance- Develop, implement, and maintain internal procurement, travel, and purchasing policies tailored to IEDC's operational needs and statutory autonomy.
- Establish procedures, templates, and documentation standards that promote efficiency, consistency, and compliance.
- Provide agency-wide training on updated procurement and travel policies.
- Serve as an IEDC liaison to external oversight bodies (SBOA, legal reviewers, etc.) to ensure clarity on IEDC's autonomous procurement posture.
- Develop and deliver training to IEDC staff on new, revised, or existing procurement, purchasing, and travel policies to ensure consistent understanding and compliance across the agency.
- Define and document standard pre-award to post-award handoff to Vendor Management upon contract execution, including RACI for repository ownership, obligation tracking, and performance monitoring.
General Duties:- Management of all staff members within the department including the Travel Director.
- Lead procurement governance across IEDC, ensuring departments understand expectations and adhere to internal policies.
- Partner with Legal, HR, Vendor Management, and Finance leadership to ensure policy alignment across organizational functions.
- Participate in the creation, documentation, and maintenance of procurement-related standard operating procedures.
- Analyze procurement issues, exercise sound judgment in resolving routine matters, and escalate complex or high-risk issues as appropriate.
- Develop and analyze procurement and purchasing spend data to identify trends, assess performance, and recommend process improvements that strengthen efficiency, compliance, and internal controls; collaborate with Vendor Management on contract-level utilization and performance insights.
- Support continuous improvement of procurement processes to strengthen consistency, transparency, and internal controls.
- Engage in training to remain current on procurement practices, technologies, and statutory requirements.
- Serve as a resource to internal departments and external vendors on procurement processes and expectations.
- Demonstrate flexibility and teamwork by assisting with tasks outside of regular duties.
- Demonstrate professionalism, discretion, and sound judgment when working with sensitive financial and contractual information.
What You'll Need for Success:Education:- Bachelor's degree in accounting, finance, or a related field preferred.
- Master's degree in business, accounting, finance, or a related field encouraged.
- Any combination of education and/or demonstrated experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position
Experience: - A minimum of 8 years of experience in finance or related work experience required
- At least 5 years of experience in State government or large enterprise required
- Experience working within Indiana State Government in an agency or office with statutory procurement autonomy (e.g., separately elected statewide offices or independent commissions) strongly preferred.
- Experience administering or developing procurement or operational policies in autonomous or semi-autonomous state agencies preferred.
Knowledge of: - Deep understanding of state procurement procedures
- Strong working knowledge of state financial systems, statutes, and procurement procedures.
- Proficient in accounting software and Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, SharePoint, as well as Adobe and other platforms critical to efficiently completing work.
- Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
- Understanding of distinctions between statewide procurement rules (IDOA) and statutory exemptions applicable to independent state entities.
Other Requirements: - Strong analytical and data interpretation skills.
- Familiarity with Indiana Procurement Codes and agency purchasing policies.
- Exceptional verbal and written communication skills.
- Outstanding customer service and problem-solving abilities.
- Ability to design and implement policy frameworks in environments with unique statutory authority.
Supervisory Responsibilities/Direct Reports:This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 160 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 16 hours of paid community service leave
- Combined 192 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
