We are seeking a detail-oriented and highly organized
Staff Accountant to support the day-to-day accounting and financial operations of Noctrix Health. This role will have hands-on responsibility across Accounts Payable (AP), Accounts Receivable (AR), general ledger accounting, account reconciliations, and month-end close.
The ideal candidate has a strong foundation in accounting principles, is comfortable working across multiple accounting functions, and enjoys improving processes and systems. This individual should be able to operate independently while collaborating effectively across a fast-paced, growing organization.
This is a full-time, hybrid position located at our Pleasanton headquarters.
Responsibilities:- Manage the full Accounts Payable cycle, including invoice processing, coding, approval workflows, and payment preparation
- Review invoices and expense reports for accuracy, appropriate documentation, coding, and authorization
- Maintain accurate vendor records, including W-9s, payment information, and supporting documentation
- Reconcile vendor statements and research and resolve invoice or payment discrepancies
- Prepare and process ACH, wire, check, and other vendor payments in accordance with established payment terms
- Support annual 1099 preparation and reporting
- Prepare and issue accurate and timely customer invoices
- Monitor Accounts Receivable aging and outstanding customer balances
- Record and apply customer payments and maintain accurate customer account records
- Follow up on past-due balances and coordinate collection activities as appropriate
- Research and resolve customer billing and payment discrepancies
- Provide AR aging, collections, and outstanding balance updates to Finance leadership
- Prepare and post journal entries and maintain appropriate supporting documentation
- Perform bank, credit card, and balance sheet account reconciliations
- Support monthly, quarterly, and annual financial close processes
- Maintain accurate general ledger accounts, reconciliations, and supporting schedules
- Support accounting for accruals, prepaid expenses, fixed assets, and other balance sheet accounts
- Assist with the preparation of financial statements and internal management reports
- Research and resolve accounting discrepancies and ensure timely resolution of outstanding items
- Support cash flow tracking and reporting as needed
- Maintain organized, accurate, and audit-ready accounting records and documentation
- Support annual financial audits, tax preparation, and other financial compliance activities
- Support established internal controls and ensure adherence to company accounting policies and procedures
- Identify opportunities to improve the efficiency and accuracy of AP, AR, reconciliation, and month-end close processes
- Support the implementation and optimization of accounting systems, automation tools, and financial workflows
- Partner cross-functionally with Finance, Operations, Human Resources, Sales, and other departments to resolve accounting issues and support business needs
Requirements:- Bachelor's degree in Accounting, Finance, Business, or a related discipline preferred
- 2-5 years of professional accounting experience, including hands-on Accounts Payable and Accounts Receivable responsibilities
- Working knowledge of U.S. GAAP and general accounting principles
- Experience supporting month-end close, journal entries, and account reconciliations
- Strong proficiency in Microsoft Excel or Google Sheets
- Experience with accounting software such as QuickBooks Online, NetSuite, Oracle, or similar platforms
- Strong attention to detail with a demonstrated commitment to accuracy and data integrity
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
- Ability to work independently, take ownership of assigned responsibilities, and follow issues through resolution
- Strong analytical and problem-solving skills
- Effective written and verbal communication skills
- Ability to appropriately handle confidential and sensitive financial information
Preferred Qualifications:- Experience working in a startup, high-growth, healthcare, medical device, technology, or professional services environment
- Experience with Ramp or a similar AP and expense management platform
- Experience supporting external financial audits and tax preparation
- Familiarity with expense management, payroll, procurement, or purchasing systems
- Experience improving or automating accounting processes and workflows
- Experience supporting a company through periods of rapid growth or increasing transaction volume
- CPA, CPA-track, or progress toward professional accounting certification is a plus but not required
Key Measures of Success:- Accurate and timely processing of Accounts Payable and Accounts Receivable transactions
- Timely resolution of vendor and customer billing issues
- Accurate and current account reconciliations
- Efficient and timely completion of month-end close responsibilities
- Accurate, organized, and audit-ready financial records
- Effective management of accounting deadlines and outstanding items
- Continued improvement and scalability of accounting processes as the organization grows
Compensation:- Base Pay: $75,000-$90,000 per year
- Annual Bonus Eligibility
