Job Summary:
WHAT THIS ROLE WILL DO- Oversee the 2nd Production Specialist duties.
- Maintain training documents, the scheduling tracker and Runner protocols
- Keep all vendor accounts in good standing
- Pay majority of the invoices for the department
- Distribute invoices to venue management if I am not responsible for paying it
- Reconcile the production departments purchase card and Production Lead's T&E card
- Assist the PM's in advising local bookers and booking operations on show related expenses when offers are being built
- Train all new production assistants and coordinators
- Maintaining show and accounting related documents
- Live Nation policies and procedures
- Risk management and incident reporting
- Managing show related Accounting and invoices
- Oversee the departments PEX cards
- Train staff on how to use the online reconciliation system
- Maintain the NorCal Production grid
- Assist Production Lead with assigning Production Managers to shows
- Schedule day of show PA's/PC's
- Maintain the NorCal segments of the CA Talent Show grid
- Works in conjunction with Production Lead to create new show documents, keep previous versions or previously created documents up to date
- Distribute updates to the department
- Maintain files and folders in BOX as needed
- Assist Production Lead in advancing shows and provide support on show days (including all stadium shows)
- Advance dressing rooms, runners, towel orders, local meal numbers and cash requests
- Advance tour catering if applicable
- Day of show duties include:
- Liaison between tour and building event managers for anything that is not labor related (dressing rooms, runners etc.)
- Create any signage and sign in sheets
- Manage access, parking and credential lists
- Provide necessary documents for settlement
- Casual labor estimates
- Runner rental vehicle estimates
- Invoices and quotes for rented or purchased equipment and items
- Cash/Check/PEX reconciliation form
- Book hotels for hourly PM's and PA's
- Create all COI's for the department
- Order office supplies for the department
- Provide overall support for the entire department
WHAT THIS PERSON WILL BRING- Undergrad degree preferred but not required
- Five years experience within the live event space
- Proficient in the Microsoft Suite (including Word, Excel, Teams, Power Point)
- Proficient in Google Suite (including Docs, Sheets, Slides, Forms)
- Proficient in Adobe Pro.
- Experience dealing with part time hourly workers and California Labor Practices/Laws
- Strong verbal / written communication, and phone etiquette
- Ability to engage in positive interaction with co-workers, executives and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
- Ability to multi-task daily, be organized, detail-oriented, self-driven, forecast issues and handle last-minute projects to meet deadlines
BENEFITS & PERKSOur motto is 'Taking Care of Our Own' through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
HIRING PRACTICESThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.
**Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the Colorado Equal Pay for Equal Work Act and Equal Pay Transparency Rules. It is estimated based on what a successful Colorado applicant might be paid. It assumes that the successful candidate will be in Colorado or perform the position from Colorado. Similar positions located outside of Colorado will not necessarily receive the same compensation. Live Nation takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the CO EPEWA, a potential new employee's salary history will not be used in compensation decisions.
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The expected compensation for this position is:
$82,000.00 USD - $103,000.00 USD
** Pay is based on a number of factors including market location, qualifications, skills, and experience.
Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.
