Position SummaryThe PCAOB seeks a full-time, regular Special Assistant to provide executive and operational support to the Chairman, and members of the Chairman's Office, including the Chief of Staff, Special Counsel, and Special Advisers. The role coordinates executive priorities, Board activities, stakeholder engagements, and special projects; prepares briefings and communications; and manages the day-to-day operations of the Chairman's Office. Success requires executive support experience, strong writing and organizational skills, initiative, diplomacy, and sound judgment to anticipate needs, manage competing priorities, and ensure timely follow-through while safeguarding confidential information and supporting the PCAOB's mission.
Responsibilities- Coordinate with the Chairman, and members of the Chairman's Office, including the Chief of Staff, Special Counsel, and Special Advisers on priorities and commitments; track decisions, deadlines, and action items, and flag issues requiring attention.
- Prepare concise research, analyses, briefings, and talking points to support executive decisions and readiness for meetings, engagements, and emerging issues.
- Serve as a central coordination point for the Chairman's Office, facilitating communication and follow-through with Board members, PCAOB leadership and staff, SEC staff, audit firms, audit committee members, and other stakeholders.
- Manage special projects and cross-functional initiatives, developing plans, coordinating contributions across divisions and offices, and monitoring progress through completion.
- Coordinate Board meetings and related sessions with the Board Secretary and relevant staff, including agendas, materials, records, technology, logistics, and administrative support for Board members.
- Plan and coordinate meetings, retreats, events, and external engagements aligned with the PCAOB's mission, including speakers, invitations, venues, vendors, technology, and on-site logistics.
- Manage calendars, prioritize requests, anticipate scheduling conflicts, and coordinate appointments, travel, and expenses.
- Draft, edit, and proofread correspondence, reports, presentations, and other executive communications for accuracy, clarity, and alignment on voice and priorities.
- Handle highly sensitive matters with discretion and sound judgment; maintain confidential files, records, and internal SharePoint resources.
- Coordinate day-to-day office administration, including visitors, timekeeping, approvals, reports, budgets, supplies, and vendor contracts; improve workflows and perform other duties as assigned.
Qualifications- High school diploma or GED required; bachelor's degree strongly preferred.
- At least seven years of progressively responsible experience supporting senior executives or boards, including administrative support, project coordination, and event planning; equivalent experience considered.
- Demonstrated ability to manage complex calendars, Board and executive meetings, travel, and external engagements in support of the PCAOB Chairman, and members of the Chairman's Office, including the Chief of Staff, Special Counsel, and Special Advisers priorities.
- Excellent writing, research, and analytical skills, with the ability to synthesize information into concise executive briefings, correspondence, and presentations.
- Professionalism, diplomacy, and strong interpersonal skills to work effectively with Board members, PCAOB leadership and staff, SEC staff, and other external stakeholders.
- Sound judgment, integrity, and discretion in handling confidential information and sensitive matters in the Chairman's Office, consistent with the PCAOB's mission and values.
- Strong organizational and problem-solving skills, with the ability to anticipate needs, manage competing priorities independently, coordinate across offices, and ensure accurate, timely follow-through as demands change.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint to prepare executive materials, coordinate work, and track commitments.
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
