5-7 years of relevant experience in administrative roles, preferably in aviation
University degree or equivalent proven track record
Strong verbal and written communication skills
Professional phone etiquette
Self-driven with high energy levels
Highly organized and detail-oriented
Responsibilities
Manage daily office operations to meet administrative needs efficiently
Collaborate with managers to align office policies with business requirements
Research and recommend cost-effective office supplies and equipment
Select and maintain relationships with external suppliers
Handle Accounts Payable (A/P) and Accounts Receivable (A/R) data entry
Process billing and invoices according to contracts
Conduct monthly P&L reviews with variance analysis
Benefits
401(k) with company match
Comprehensive health insurance
Dental and vision insurance
Life insurance
Paid time off including vacation and sick days
Tuition reimbursement
Company paid holidays
Full Job Description
Job Summary
The Administration Manager is responsible for managing the administrative activities of the overall organization so that administrative staff, equipment, supplies, and other resources are used effectively and economically. The Administration Manager is also an integral part of the Finance and Payroll team and will provide ongoing support in the day-to-day functions of the team environment.
The expected salary is $85,200-94,000/year. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.
Your activities
Manage the day-to-day operations of a variety of office services to ensure that the organization's current and future administrative needs are met efficiently, reliably, and economically.
Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs
Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization's business needs
Select, and manage ongoing relationships with external suppliers' customers and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets
Accounts Payable (A/P) and Account Receivable (A/R) data entry
Billing/Invoice processing in accordance with customer contracts
Monthly A/P and A/R accruals
Monthly P&L review with variance detail and trending
Payroll entry/processing; review and analyze labor trends
Employee station support (uniforms, attendance, scheduling, etc.)
Customer interaction/correspondence
Driven, self-starter with minimum supervision
Proficient with Outlook & Excel
Must be able to meet deadlines
Other duties and assignments as requested by manager(s)
Your profile
Must have aviation experience!
3 to 5 years of experience in similar roles
University degree or proven track record
Have excellent verbal and written communication skills
