JOB SUMMARY
This job will assume responsibility of operational support with vendor relationships, working directly with the vendor client relationship role and to ensure day-to-day oversight and management in meeting performance expectations outlined in the service level agreement (SLA), contract and governance document.
This is a hybrid based role in Pittsburgh, PA - onsite 3 days a week. T, W, TH.
ESSENTIAL RESPONSIBILITIES
- Oversee the work of external vendors and take responsibility for their work quality. Plan, manage and oversee all operational support of vendor relationships, working directly with the client relationship team and vendor to ensure performance is meeting our expectation outlined in the contract as well future contract negotiation planning and implementation for new business needs.
- Manage operational issues for day-to-day activities, respond to high priority, complex and/or escalated vendor requests and ensure vendors adhere to all operations service level agreement metrics. Makes recommendations for business process improvements with a thorough understanding of technical problems and solutions as they relate to the business needs.
- Represent, engage and champion operational needs within the governance process and structure as outlined in the vendor contract to ensure efficient and effective relationship management of the services provided. Escalation to lead when necessary.
- Perform responsibilities to include, but are not limited to: coaching and development of peers and vendor staff, vendor performance management and productivity.
- Awareness and oversite of contracts applicable to team's vendors, ensuring partnership with procurement on contract development and renewal, and financial reimbursement. Ensure documentation of vendor compliance with key contract terms / requirements.
- Responsibility for invoice accuracy, payment, and compliance with contractual terms and that desired services were performed for vendors within their team.Responsibility for budget function including ensuring that purchase orders created are in compliance with Accounts Payable guidelines, data entered into the Highmark budget system consistent with senior management direction, awareness/communication of monthly actual versus budget reports to leadership.
- Assist in the creation of vendor strategy specific to the functional area and operationalize the approach. Lead the creation and modification of the operating model by which the company and the vendor(s) interact.
- Other responsibilities as required.
REQUIRED EDUCATION
Minimum
- Bachelor's Degree in Business, Finance/Accounting, Health Care Management, Economics or related field
Substitution
- 6 years of relevant work experience in lieu of a Bachelor's Degree
Preferred
EXPERIENCE:
Required
- 5 years in Vendor Management, Vendor Operations, Financial Reporting ORBudget Management
Preferred
- 5 years in the Health Care industry
- 1 year in Project Management
LICENSES OR CERTIFICATIONS
Required
Preferred
SKILLS
- Critical Thinking Skills
- Flexibility and enthusiasm for learning
- Good communication skills
- Ability to quickly assess situations, identify and provide recommendations on issues
- Experience in and ability to thrive in a matrixed organization
- Experience with budget management
- Ability and comfort interacting and presenting to leaders
- Strong organizational and time management skills with the ability to multitask and reprioritize
- Computer Literacy (Microsoft Office Suite)
- Process Development and Oversite
LANGUAGE REQUIREMENT:
None
TRAVEL REQUIREMENT:
0% - 25%
PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS
Position Type
Office-Based
Teaches / trains others regularly
Frequently
Travel regularly from the office to various work sites or from site-to-site
Rarely
Works primarily out-of-the office selling products/services (sales employees)
Never
Physical work site required
No
Lifting: up to 10 pounds
Constantly
Lifting: 10 to 25 pounds
Occasionally
Lifting: 25 to 50 pounds
Occasionally
Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
