About the Role:Crusoe is looking for a Senior Manager, Workplace Planning & Programming to help shape how we plan, optimize, and scale our corporate workplaces as the business continues to grow. This role will be responsible for translating business needs, headcount forecasts, and workplace utilization into actionable space plans, workplace programs, and recommendations that support both current and future business needs. This includes helping set the program standards for workplace services, including F&B and amenities, that shape how employees experience our offices.
You'll work closely with business leaders, Finance, People, Real Estate, and Workplace teams to understand how our teams work today and anticipate what they'll need in the future. You'll partner with the Senior Portfolio Director on site selection and real estate evaluations, bringing workplace planning expertise into decisions about new offices, relocations, and expansions. You'll also play an active role in corporate office projects already underway, stepping in to assess space requirements, evaluate planning options, and drive cross-functional alignment on workplace requirements at various stages of the project lifecycle.
This is a people management role that blends strategic leadership and planning with hands-on execution and team development. You'll lead complex workplace planning initiatives, develop recommendations for senior leadership, and establish scalable processes that bring greater consistency, rigor, and accountability to how Crusoe plans its workplaces. You'll need to be comfortable navigating ambiguity, jumping into projects already in motion, and driving workplace planning workstreams forward in a fast-paced, evolving environment. You'll propose and lead workplace strategy recommendations for the Head of Workplace, who sets the strategy. You'll drive workplace planning and programming work, with the Head of Workplace as approver, and partner with Workplace Operations and site teams to roll out program standards.
What You'll Be Working On:- Workplace Planning & Capacity Management
- Lead corporate workplace capacity planning and space requirements analysis, translating business growth, headcount forecasts, and organizational needs into actionable workplace plans.
- Partner with Finance, People, and business leaders to evaluate hiring plans, team adjacencies, attendance patterns, and future space requirements.
- Develop capacity models and planning scenarios to identify opportunities for expansion, consolidation, densification, and optimization of existing corporate spaces.
- Analyze workplace utilization and employee work patterns to inform planning recommendations and improve space efficiency.
- Partner with the Senior Portfolio Director to evaluate how workplace capacity needs and planning scenarios inform broader real estate portfolio decisions.
- Support active corporate office projects by assessing existing plans, identifying requirements gaps, and driving workplace planning workstreams forward alongside project owners.
- Present data-driven workplace planning recommendations to leadership, balancing employee experience, operational needs, cost considerations, and future flexibility.
- Bring together employee feedback and survey data, workplace utilization and occupancy data, and on-the-ground insights from site workplace teams to propose and lead workplace strategy recommendations and input into the multi-year roadmap.
- Site Selection & Real Estate Evaluation
- Partner with the Senior Portfolio Director to support site selection for new corporate offices, relocations, and expansions, bringing workplace requirements and functional planning expertise into the process.
- Work closely with real estate brokers and internal stakeholders on market evaluations, property tours, site comparisons, and recommendations.
- Develop workplace-specific site evaluation criteria that consider capacity, location, accessibility, team adjacencies, functionality, employee experience, and future growth.
- Evaluate potential properties and space configurations to identify functional constraints, opportunities, and planning trade-offs.
- Collaborate with Finance and the Senior Portfolio Director on site comparisons and business case development, providing capacity scenarios, workplace planning assumptions, and functional requirements.
- Support leadership recommendations and the transition into lease negotiations, ensuring workplace requirements remain reflected in transaction decisions.
- Business Case Development & Financial Partnership
- Partner with Finance, Real Estate, and Project Management to develop business cases, evaluate planning scenarios, and assess trade-offs across capacity, cost, functionality, and employee experience.
- Own workplace planning assumptions, capacity scenarios, and functional requirements that inform financial evaluations.
- Develop clear, data-driven recommendations that support leadership decisions on workplace investments and space requirements.
- Present findings and recommendations to senior stakeholders to support timely and informed decision-making.
- Partner with the Real Estate & Workplace Project Manager to ensure planning recommendations align with project budgets and delivery considerations, while the Project Manager retains ownership of project budgets.
- Workplace Programming & Design Partnership
- Own workplace programming and functional requirements for corporate office projects, ensuring spaces are designed to support how teams work and collaborate.
- Translate headcount forecasts, team requirements, and workplace standards into detailed space programs that inform design.
- Partner with architects, designers, and the Real Estate & Workplace Project Manager to ensure business requirements are reflected throughout the design process.
- Review proposed layouts and design solutions for functionality, capacity, flexibility, and employee experience.
- Identify and communicate risks or trade-offs when design decisions may impact approved business requirements, escalating conflicts with budget or schedule as needed.
- Serve as the primary representative of business and employee needs throughout the design process, while the Real Estate & Workplace Project Manager retains accountability for design management, vendor selection, construction, project budgets, schedule, and delivery.
- Workplace Service Programs.
- Help set program standards for workplace services across sites, including F&B, amenities, front-of-house, etc. in partnership with the Head of Workplace and Workplace Operations.
- Define service levels and standards by site type so offices of similar size get a consistent experience.
- Define the space and infrastructure that service programs need (kitchens, pantries, mailrooms, storage, reception) during programming and build-out.
- Share program standards, playbooks, and success metrics with Workplace Operations and site teams, who run services day to day.
- Use feedback from site teams to propose updates to program standards over time.
- Office Readiness & Transition
- Partner with the Real Estate & Workplace Project Manager and Workplace Operations teams to establish clear functional readiness requirements for new office openings.
- Partner with the Project Manager and cross-functional stakeholders to ensure workplace requirements are clearly documented and incorporated into project delivery and readiness plans.
- Validate that completed spaces align with approved workplace programs and identify outstanding gaps before opening.
- Support the transition from project delivery to Workplace Operations by documenting business requirements, outstanding functional issues, and key planning decisions.
- Gather post-occupancy feedback and incorporate lessons learned into future workplace planning initiatives.
- Make sure each site's workplace service program is ready at opening and handed off to Workplace Operations.
- Scalable Processes & Cross-Functional Leadership
- Develop and implement standardized processes for workplace requirements intake, capacity planning, site evaluation, business case inputs, and workplace programming.
- Establish clear decision points, ownership, and handoffs across Workplace, D&B, Finance, Legal, and project delivery teams.
- Build repeatable tools, templates, and reporting frameworks that improve planning accuracy, transparency, and accountability.
- Serve as a trusted partner to business leaders, providing guidance on workplace needs, planning considerations, and available options.
- Identify opportunities to continuously improve how Crusoe evaluates, plans, and scales its corporate workplaces.
- Partner with the Head of Workplace and Workplace Operations to develop and maintain workplace space and planning standards, and share them across site teams.
What You'll Bring to the Team:- 8-10+ years of experience in workplace strategy, corporate real estate, space planning, workplace programming, or a related field, ideally within a high-growth organization.
- Demonstrated experience independently leading complex workplace planning, capacity forecasting, and corporate office expansion initiatives.
- Strong understanding of workplace programming, space utilization, headcount planning, and commercial real estate evaluation.
- Experience partnering with real estate teams and brokers on site searches, evaluating property options, and presenting recommendations to senior leadership.
- Experience developing capacity models, scenario analyses, and data-driven recommendations to support business and real estate decisions.
- Proven ability to influence senior leaders and navigate complex cross-functional environments without direct authority.
- Strong analytical and problem-solving skills, with the ability to balance competing business priorities and translate ambiguity into actionable plans.
- Experience stepping into projects already in progress, quickly understanding priorities, identifying gaps, and moving work forward in partnership with established project owners.
- Experience partnering with architects, project managers, Finance, and internal business stakeholders.
- Demonstrated ability to establish scalable processes, frameworks, and operating models in evolving organizations.
- Excellent communication and presentation skills, including the ability to articulate complex recommendations and trade-offs to executive audiences.
- Ability to operate with a high degree of autonomy, exercise sound judgment, and manage multiple complex initiatives simultaneously.
Benefits:- Competitive compensation and equity packages
- Restricted Stock Units
- Paid time off, paid holidays & leave of absence programs
- Comprehensive health, dental & vision insurance
- Employer contributions to HSA account
- Paid parental leave
- Paid life insurance, short-term and long-term disability
- Professional development & tuition reimbursement
- Mental health & wellness support
- Commuter benefits (parking & transit)
- Cell phone stipend
- 401(k) Retirement plan with company match up to 4% of salary
- Volunteer time off
- Global travel insurance & emergency assistance
- Daily meals allowance
- Additional perks & programs specific to location
Compensation RangeCompensation will be paid in the range of up to $160,000 - $195,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data.
