Bachelor's Degree or extensive experience in lieu of degree
3 years managing medium to large scale medical equipment planning projects or 7 years in related roles
Master's Degree preferred
PMP Project Management Certification preferred
Experience in design and construction of academic healthcare or research facilities
Responsibilities
Manage planning, coordination, and execution of medical equipment projects
Define project scope, schedule, and equipment deliverables with stakeholders
Serve as liaison between project team and vendors for procurement and installation
Coordinate cross-functional teams to meet project milestones
Maintain documentation of project decisions and statuses
Contribute to development of standardized templates and workflows
Track project progress and report on risks and mitigation strategies
Benefits
PPO medical plan available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare with no copay
Paid Time Off available day one
Retirement Programs through the Teacher Retirement System of Texas
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Full Job Description
JOB SUMMARY Works under general direction of Medical Equipment Planning Program Manager to manage project development from beginning to end of project.
BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education Bachelor's Degree Extensive experience may be used in lieu of degree
Experience 3 years managing a medium to large scale medical equipment planning project or 7 years managing medium to large scale medical equipment planning related projects and experience in communicating with executives in lieu of bachelor's degree
Preferred
Education Master's Degree
Experience Design and Construction experience with academic healthcare and/or research facilities and/or project management experience with a focus on medical equipment planning
Licenses and Certifications (PMP) Project Management Prof Cert
JOB DUTIES
Responsible for managing the planning, coordination, and execution of medical equipment projects across construction, renovation, and operational initiatives; ensures project goals align with institutional standards and clinical needs.
Define project scope, schedule, and equipment deliverables in collaboration with key stakeholders including Health System Planning, Facilities, Procurement, and clinical end users.
Serve as the primary liaison between the project team and vendors to manage procurement, logistics, delivery, and installation of major medical equipment; ensure conformance with regulatory and compliance requirements.
Coordinate cross-functional teams including design consultants, equipment planners, construction personnel, and hospital departments to meet project milestones.
Maintain accurate documentation of project decisions, budgets, planning outputs, procurement status, and readiness activities using SharePoint and Attainia platforms.
Support internal processes by contributing to the development and use of standardized templates, workflows, and reporting tools for medical equipment project execution.
Track and report on project progress, risks, and mitigation strategies to ensure timely issue resolution and stakeholder alignment.
Manage change control processes, including scope adjustments, schedule modifications, and product substitutions in coordination with impacted teams.
Monitor equipment planning dependencies with construction and facility activation timelines; proactively escalate risks to ensure alignment with broader project goals.
Facilitate user group engagement sessions, site walks, vendor coordination meetings, and readiness reviews.
Ensure closeout documentation is properly completed, uploaded, and archived in alignment with department procedures.
Contribute to post-project evaluations and continuous improvement efforts.
Performs other duties as assigned.
Knowledge, Skills and Abilities
Strong skill set or knowledge in healthcare related medical equipment.
Works with minimal supervision.
Adept at learning on job as well as teaching and mentoring others.
Has basic understanding and skills related to general electromechanical systems and devices.
Has basic understanding of operations and environments supported such as hospital, clinic, etc.
Has general knowledge in assigned clinical environment.
Has basic understanding of common clinical terminology and that of life sciences such as anatomy and physiology.
Is knowledgeable about both local and national public safety and regulatory issues.
Can successfully support solutions of organization-level customer service issues and complaints, especially those that apply to area of specialty.
Has basic knowledge of general medical surgical equipment.
Has working knowledge of clinical equipment such as radiological, laboratory, and networked medical systems.
Has strong knowledge in medical equipment planning, procurement, and project scheduling.
Prior experience with activating hospitals, clinics, or outpatient facilities (preferred).
Basic knowledge of state procurement processes and procedures preferred.
Has strong knowledge of project management terminology and methodology.
Has strong understanding in construction related planning, this includes schematic design, design development, and construction documents.
Must have the ability to read and interpret architectural drawings and technical site specific drawings.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS
Working Conditions
Hospital Setting
Office Setting
Salary Information Salary is commensurate with education, skills, and relevant experience.
About University Of Texas Southwestern Medical Center
The University of Texas Southwestern Medical Center (UT Southwestern) is a public academic health science center in Dallas, Texas. With approximately 14,400 employees and an operating budget of nearly $2.8 billion, UT Southwestern is one of six medical schools in the UT System. UT Southwestern is one of the leading medical research institutions in the world, with a focus on biomedical research, clinical care, and education. The institution is home to six Nobel laureates, 22 members of the National Academy of Sciences, and 19 members of the National Academy of Medicine. UT Southwestern is also affiliated with Parkland Memorial Hospital, one of the largest public hospitals in the United States.
