10+ years of experience in office engineering or construction administration
AA degree in Construction Management, Engineering, or related field preferred
Experience with public agency infrastructure projects
Knowledge of construction plans and contract documents
Proficient in Microsoft Office, especially Word and Excel
Familiarity with Oracle Primavera Unifier, Procore, and Kahua
Strong organizational skills and attention to detail
Responsibilities
Review construction plans and specifications for compliance
Track contractor submittals and coordinate responses
Review contractor payment applications for accuracy
Assist with change orders and contract administration documents
Maintain project logs for RFIs, submittals, and payment applications
Coordinate with project teams to resolve documentation issues
Prepare project status reports and correspondence
Benefits
Opportunity to work on large-scale infrastructure projects
Collaborative work environment with diverse teams
Professional development and growth opportunities
Access to advanced project management tools
Engagement with public agency stakeholders
Full Job Description
KDG Construction Consulting is seeking an experienced Office Engineer to support our Project Management Division on large-scale infrastructure and construction projects. This role combines construction administration, document control, and project coordination to support the successful delivery of projects and ensure compliance with agency and contract requirements.
The ideal candidate will have a strong background in construction documentation, reviewing plans and specifications, processing payment applications, preparing meeting minutes, and maintaining accurate project records. This individual will work closely with Project Managers, Resident Engineers, contractors, consultants, and public agency representatives to support day-to-day project operations and facilitate the timely flow of information.
Key Responsibilities:
Office Engineering & Construction Administration
Review construction plans and specifications for completeness, consistency, and compliance with project requirements.
Review contractor submittals, Requests for Information (RFIs), and other construction documentation; track status and coordinate responses with the appropriate project team members.
Review contractor payment applications and supporting documentation for accuracy, completeness, and consistency with contract requirements.
Assist with the preparation and processing of change orders, requests for quotation (RFQs), notices to proceed, and other contract administration documents.
Maintain project logs and trackers for RFIs, submittals, change orders, payment applications, and other key deliverables.
Coordinate with Project Managers, engineers, contractors, and agency representatives to resolve documentation issues and keep project activities moving forward.
Support the preparation of project status reports, correspondence, and other required deliverables.
Document Control & Records Management
Establish and maintain organized electronic and hard-copy project filing systems in accordance with agency procedures and contract requirements.
Manage the receipt, distribution, tracking, and archiving of project documents to ensure accurate version control and timely access to records.
Maintain comprehensive document control logs and ensure project records are complete, current, and readily accessible.
Review correspondence and project documentation for accuracy, formatting, and completeness before distribution.
Utilize SharePoint, OneDrive, and other project management or document control platforms to manage project information and facilitate collaboration.
Ensure compliance with agency-specific documentation, recordkeeping, and reporting procedures.
Meeting Coordination & Project Support
Prepare, distribute, and maintain meeting agendas, meeting minutes, and action-item logs for project meetings.
Track outstanding action items, decisions, and deliverables and follow up with responsible parties to support timely resolution.
Coordinate project communications between internal teams, contractors, consultants, and agency stakeholders.
Assist with preparing formal agency correspondence, Board letters, project reports, and executive-level documentation as needed.
Provide general project coordination and administrative support to ensure efficient day-to-day project operations.
Qualifications:
Required Qualifications
Minimum of 10 years of experience in office engineering, construction administration, or project coordination within the construction or infrastructure industry.
Associate of Arts (AA) degree in Construction Management, Engineering, Business Administration, or a related field preferred
Experience supporting public agency or government infrastructure projects.
Working knowledge of construction plans, specifications, contract documents, and construction administration procedures.
Experience reviewing payment applications and tracking RFIs, submittals, change orders, and other project documentation.
Experience preparing meeting minutes, project correspondence, status reports, and formal documentation.
Proficiency in Microsoft Office, particularly Word and Excel.
Experience with Oracle Primavera Unifier, Procore, and Kahua
Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.
Excellent written and verbal communication skills.
Preferred Qualifications
Experience working directly with public agencies, Resident Engineers, Project Managers, and construction contractors.
Familiarity with agency-specific document control procedures and formal correspondence requirements.
Experience supporting change management, contract administration, and project reporting for large-scale infrastructure projects.
Experience preparing formal Board letters or executive-level agency correspondence.
Anticipated Salary Range: $120,000-$135,000 per year
