Job DescriptionDewberry is seeking an Office Administrator to join our 100+ person team in Richmond, VA. This is a pivotal role that goes beyond routine administrative tasks—you’ll be the backbone of a dynamic, multi-discipline office, ensuring operations run smoothly and efficiently. We’re looking for someone who anticipates needs before they arise, takes initiative to proactively solve problems, and identifies opportunities to streamline processes for greater efficiency. Success in this position means building strong relationships across the team, staying curious about the work we do, and thinking ahead to keep projects and priorities on track. If you thrive in a fast-paced environment and want to make a meaningful impact on how our office operates, this role offers the chance to do just that.
Responsibilities
- Welcome visitors and ensure they are directed appropriately.
- Lead efforts to maintain a clean, organized, and welcoming office environment
- Support corporate meetings hosted in the Richmond office.
- Supervise and coordinate daily administrative activities, providing timely updates to executives and technical staff.
- Prepare and format technical reports, memos, and specifications
- Manage mail distribution, office supplies, and inventory.
- Schedule meetings, arrange travel, and manage office logistics.
- Coordinate catering orders and meal setups.
- Oversee office equipment and vehicles; liaise with vendors for maintenance and service.
- Exercise discretion, initiative, and sound judgment in alignment with company policies.
- Handle multiple administrative tasks efficiently, anticipating needs and resolving issues proactively.
- Perform other duties as assigned.
Required Skills & Required Experience
- High school diploma is required, bachelor's degree or equivalent experience preferred.
- A minimum of 10 years of experience in a professional environment, preferably in the A/E/C industry.
- Must be proactive and take initiative.
- Must be a forward thinker and can anticipate and successfully accomplish tasks in a fast-paced environment.
- Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook, Access, and Adobe Acrobat or Bluebeam.
- Ability to become proficient in company-based computer software programs and processes.
- Strong interpersonal skills surrounding customer relations and supporting others are required.
- Excellent written and oral communication skills.
- Excellent time management and organizational skills.
- This position requires flexibility to help the team respond to our clients' needs.
- The successful candidate will possess a positive attitude, strong work ethic, a desire to learn and grow within the firm, and strong sense of professionalism.
Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse, inclusive, and authentic workplace for our employees. So if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.
*At this time, Dewberry will not sponsor a new applicant for work authorization.
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Salary Range
The projected range for this position is $71,000-$92,000 annually in our Richmond, VA office. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly.
