Minimum of 2 years of relevant experience in a Law Firm or Professional Services environment, specifically in Litigation.
Proficient in e-Filing across all court systems, including Pacer and ECF accounts.
Advanced skills in MS Word, including document comparison and formatting; intermediate to advanced MS Office Suite skills.
Experience with document management systems, preferably iManage Work.
Strong proofreading and editing abilities with meticulous attention to detail.
Exceptional interpersonal and communication skills, with strong multi-tasking and time management capabilities.
Responsibilities
Prioritize assignments and prepare sensitive correspondence.
Draft legal documents, including pleadings and trial binders.
Manage litigation logistics, including deposition preparation and electronic filing notifications.
Oversee the billing process, ensuring timely submission and accuracy of records.
Schedule appointments and maintain business calendars for legal staff.
Organize and maintain client files, ensuring document integrity.
Prepare documentation for court filings in both hardcopy and electronic formats.
Benefits
Comprehensive administrative support to litigation staff.
Opportunity to work in a dynamic legal environment in Washington, DC.
Exposure to various aspects of litigation and legal documentation.
Collaborative team atmosphere with experienced legal professionals.
Potential for overtime and discretionary bonuses.
Full Job Description
Legal Administrative Assistant to provide comprehensive administrative support to assigned litigation legal staff in our Washington, DC office.
The ideal candidate will be responsible for...
Prioritizing assignments and preparing often sensitive and detailed correspondence
Preparing other routine, as well as non-routine, correspondence, legal documents to include standard pleadings and court appearances, forms, presentations and the like
Litigation duties including preparation of witness binders and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and exhibits for filings
Managing billing process to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
Scheduling appointments, making travel and/or meeting arrangements, and maintaining business calendars as instructed; responsible for keeping timekeepers on schedule
Effectively establishing and maintaining well-organized files, while managing the integrity of original client documents in various formats
Preparing relevant documentation to be filed with various courts in hardcopy and electronic format; staying abreast of filing requirements as necessary
The successful candidate will demonstrate...
A minimum of 2 years prior relevant work experience within a Law Firm and/or Professional Services environment, required; prior experience working within a Litigation practice group is required
Knowledge of e-Filing in all court systems; experience using Pacer accounts and court ECF accounts
Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks); intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude to learn other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.).
Proficiency in the use of document management systems (iManage Work preferred)
Ability to efficiently read and write in order to proof and edit correspondence, reports and tables for typographical errors, and sentence structure; meticulous attention to detail is essential
Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription
Exceptional interpersonal and communication skills; strong multi-tasking and time management skills
Ability to work for more than one person and prioritize assignments appropriately
Pay Range for Candidates in Washington DC: $75,000 - $115,000 per year
The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.
Core Requirements
Skills and Technical Abilities
Minimum of two years prior relevant work experience, including prior experience working within a Litigation practice group is required.
Knowledge of eFiling in all court systems.
Experience using Pacer accounts and court ECF accounts.
Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks) as well as an ability to quickly learn other applications as necessary.
Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.).
Proficiency in the use of document management systems (iManage Work preferred).
Ability to efficiently read and write in order to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure; meticulous attention to detail is essential.
Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription.
Exceptional interpersonal and communication skills necessary to convey to and obtain information from various levels of internal and external clients.
Must be a pro-active forward thinker, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate.
Ability to organize and prioritize numerous tasks and complete them under time constraints
Excellent organization and problem solving skills.
Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.
Good multi-tasking and time management skills.
Ability to work for more than one person and prioritize assignments appropriately.
Ability to work overtime if needed.
Physical Requirements
Work is mainly sedentary.
About Venable LLP
Venable LLP is a law firm that provides legal services to clients in a variety of industries, including healthcare, technology, and government. The firm was founded in 1900 and is headquartered in Washington, D.C. Venable LLP has offices in several other cities across the United States, as well as in London and Beijing. The firm's practice areas include corporate law, intellectual property, litigation, and regulatory affairs. Venable LLP has been recognized as one of the top law firms in the United States by several publications, including The American Lawyer and Chambers and Partners.
