Job DescriptionThis position serves as a key administrative and operational resource for Firmwide Lateral Partner Recruiting matters. The Lateral Partner Recruiting Coordinator provides support to the Firmwide Lateral Partner Recruiting Team and broader Legal Recruiting team throughout the lateral partner and of counsel recruiting, due diligence, and hiring process. The Coordinator supports interview scheduling and logistics, candidate and stakeholder communications, recruiting systems and records, and other administrative aspects of the lateral partner recruiting process.
KEY RELATIONSHIPS
Local and global Legal Recruiting team and broader People teams; partners and lawyers, including Global Strategic Growth Partner, Practice Area Leaders (PALs), Office Managing Partners (OMPs), and Practice Group Coordinators (PGCs); allied professionals and administrative leaders (including Directors of Administration and Directors of Practice Operations); lateral partner candidates; external vendors and search firms.
ESSENTIAL DUTIES
• Communicate with candidates, search firms, PALs, OMPs, and partners around the Firm to coordinate lateral partner interviews across various offices, practices, and time zones
• Prepare candidate background and interview materials using established templates and available candidate information for Firm leaders and partner interviewers
• Update applicant tracking databases and spreadsheets as candidates move through the hiring process, ensuring candidate records, status information, and supporting materials remain accurate and current
• Process timely rejection communications to candidates and/or search firm representatives at the conclusion of consideration, at the direction of the appropriate Partner Recruiting team member
• Send and track Lateral Partner Questionnaires and other required candidate materials; follow up on outstanding information and support the Partner Recruiting team in maintaining complete due diligence files
• Initiate preliminary conflicts processes, track status and outstanding information, and distribute completed materials as directed
• Schedule initial screening interviews for partner candidates with OMPs, PALs, or other designees as directed by the Partner Recruiting team
• Solicit feedback from partner interviewers and track, organize, and compile responses for review by the appropriate Partner Recruiting team member
• Work closely with the Senior Managers, Lateral Partner Recruiting; Managers, Partner Recruiting; Specialist, Partner Recruiting; and other members of the Legal Recruiting team to ensure a positive and professional candidate experience throughout the lateral partner recruiting process
• Support the administration and tracking of search firm agreements and related documentation, partnering with appropriate members of the Partner Recruiting team as needed
• Work closely with the Firm's IT department to coordinate virtual candidate interviews via Microsoft Teams
• Monitor and respond to communications in the Lateral Partner Recruiting inbox, routing inquiries and matters requiring substantive review or follow-up to the appropriate team member
• Generate routine pipeline and status reports using established systems, trackers, and reporting tools for the Partner Recruiting team and Firm leaders
• Regularly review the Lateral Partner Recruiting page on the Firm intranet and coordinate routine updates to help ensure information remains accurate and current
• Participate in Partner Recruiting team meetings and provide administrative or candidate-status updates as appropriate
• Provide scheduling, document preparation, data entry, tracking, meeting coordination, and other administrative and operational support for lateral partner recruiting initiatives and projects
• Assist with process documentation, templates, and other team resources to support consistent and efficient recruiting practices
• Perform additional duties and provide project support as assigned
EXPERIENCE & SKILLS REQUIRED
• Prior administrative, recruiting, human resources, or professional services experience preferred; law firm experience is a plus
• Bachelor's degree or commensurate experience preferred; advanced degree a plus
• Proficiency in office software, including document processing, spreadsheets, databases, electronic calendars, internet access, and applicant tracking and recruiting systems
• Demonstrated ability to learn new computer applications and functions
• Demonstrated ability to work well with lawyers, management, administrators, and support staff and effectively establish and maintain productive relationships
• Ability to manage multiple tasks and deadlines, identify routine issues, seek guidance as appropriate, and adjust to changing priorities
• Highly organized with strong oral and written communication skills
• Strong work ethic and professional approach with demonstrated accountability and follow-through
• Ability to follow established procedures and exercise sound judgment regarding when to seek guidance or escalate an issue
• Exemplary attention to detail
• Ability to work well in a team with a positive and professional attitude
• Demonstrated ability to handle confidential and sensitive information with discretion
• Collaborative and service-oriented approach to working with team members and stakeholders
• Focus on continuous improvement
• Experience with recruiting, talent, human resources, or related administrative functions in a law firm or professional services environment is desirable
• Experience interacting with candidates, external recruiters, or other vendors is desirable
• Interest in professional development through organizations such as NALP, ALA, SHRM, or relevant local professional associations is encouraged
• Ability to work overtime and occasional travel may be required
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment.
Compensation Salary $64,000-$119,000 / year
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.
BENEFITSK&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:
- Medical/Prescription Drug Coverage (including a Health Savings Account feature)
- Back-up Child/Elder Care and access to a caregiving concierge
- Pre-tax Commuting Benefits
- 401(k) Retirement Plan and Profit Sharing
- Business Travel Accident Insurance
- Short- and Long-term Disability Protection
- Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
- Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)
- Identity Protection/Restoration and Fraud Insurance
- Parental Leave (18 weeks of which 12 are paid; short-term disability may provide additional paid time off)
- Student loan refinancing options and access to a student loan concierge service
- Breast Milk Delivery and Lactation Support Services
- Flexible Spending Accounts
- Employees also may be eligible to receive bonuses and certain expense reimbursements
- Employee Assistance Program
- Professional Development and CLE Credit Opportunities
- Employee Referral Program
- Critical Illness Insurance
- Hybrid/Remote Work Opportunities
- Hospital Indemnity Insurance
- Perks including: Technology, Entertainment, and Travel Discount Programs
- All other benefits (such as leaves of absence) required by law
