POSITION OVERVIEWThe Executive Administrative Support IV is a mission-critical, expert-level position serving as the central operational and strategic partner to the FAA's AHR Senior Executive Team. In this advanced, expert-level role, you will support multiple senior leaders by orchestrating seamless executive operations, managing complex schedules and confidential communications, and proactively resolving high-stakes administrative challenges. You will ensure the highest standards of professionalism, accuracy, and discretion in all aspects of executive support, from preparing actionable reports and briefing materials to coordinating multi-agency initiatives. This role is ideal for a seasoned professional with a track record of elevating executive performance and driving organizational success at the highest levels of federal service.
LOCATION- Federal Aviation Administration (FAA) building in Washington, D.C.
ABOUT POSITIONAs the Executive Administrative Support IV, you will serve as the operational linchpin for the FAA's AHR Senior Executive Team, providing expert-level, high-impact administrative leadership. In this capacity, you will drive seamless executive operations, anticipate and address complex administrative challenges, and proactively manage priorities across multiple mission-critical initiatives. Leveraging your advanced judgment and strategic insight, you will act as a trusted advisor to senior leadership, ensuring consistent, confidential, and effective support that advances both organizational goals and the FAA's mission. Your role demands excellence in executive communications, expert coordination of resources, and continuous improvement of administrative processes. This is a career-defining opportunity for a proven professional to shape executive success at the highest levels of federal service.
KEY RESPONSIBILITIES- Act as the strategic first point of contact for the AHR Senior Executive Team, representing executive leadership with a high degree of professionalism, discretion, and executive presence.
- Lead comprehensive calendar and schedule management for executive leaders, proactively coordinating meetings, appointments, and high-level engagements to optimize executive productivity and organizational priorities.
- Manage all incoming communications, triaging correspondence and calls to ensure timely, accurate responses and seamless executive workflow.
- Prepare, document, and distribute detailed meeting agendas, minutes, and action items for executive and interagency meetings, ensuring alignment on follow-up and accountability.
- Oversee preparation of executive materials, briefing books, and presentations, ensuring all documents meet the highest standards of accuracy, confidentiality, and professionalism.
- Administer and maintain executive data, records, and confidential files using advanced administrative software, ensuring data integrity and compliance with federal regulations.
- Develop, analyze, and generate complex reports and dashboards to inform executive decision-making and drive strategic initiatives.
- Facilitate internal and external communications, disseminating critical information to stakeholders across multiple agencies and ensuring timely, accurate delivery of executive directives.
QUALIFICATIONS- Minimum of a High School Diploma required.
- Bachelor's degree in business administration, Management, or a related field preferred. Equivalent combination of education and experience considered.
- Minimum 10 years of progressive experience providing executive-level administrative support within federal or large organizational environments, with a demonstrated record of supporting senior leadership and managing complex, high-impact operations
- Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and federal administrative systems (e.g., Concur, SharePoint, travel), with advanced skills in calendar management, travel coordination, and document preparation
- Exceptional analytical, written, and verbal communication skills, with proven ability to draft executive correspondence, reports, and presentations for senior stakeholders.
- Must be able to communicate clearly and professionally in written and spoken English, as required to draft executive correspondence and support senior leadership at all levels of the organization.
- U.S. citizenship required; must be able to obtain and maintain a Public Trust position designation (or higher) as required by the FAA contract and successfully complete all required background investigations (FAA).
WORK SCHEDULE- Monday through Friday, 8:00 AM to 5:00 PM local time
- Observance of federal holidays
WORK ENVIRONMENT- Government Facility: On-site at the Federal Aviation Administration (FAA) building in Washington, D.C.
EMPLOYEE COMPENSATION (*Actual compensation based on skills, experience, and location.)- Salary range for this position is $90,000 to $100,000 per year, commensurate with experience, qualifications, and contract wage determinations.
EMPLOYEE BENEFITS- Eligible for short-term incentives and comprehensive benefits, including health, life, and financial wellness programs.
- Tobacco use is not permitted on Government or company premises.
EMPLOYER STATEMENTEvery applicant and employee must comply with applicable legal, regulatory, and contractual requirements as well as internal policies. Employees must understand and attest to the security responsibilities and controls unique to their position.
PLEASE E-MAIL RESUMES AND ANY QUESTIONS TO: Submit your resume and cover letter detailing your relevant experience and qualifications. Please indicate your availability to interview.
- E-MAIL:
- SUBJ: JLAN - FAA - Administrative Support IV - Washington, D.C.
- ATTN: Katie Monique O'Donnell (Sr. Lead Recruiter)
- E-MAIL:
- CELL: (703) 407-3810
- NOTE: Please feel free to call or reach out via cell, text, or e-mail if you have any additional questions, accommodation requests, updates, additional information, etc. - KMO
