2-4 years of experience as an admin, coordinator, or team assistant, ready for an EA and office manager role.
High judgment and discretion in handling sensitive information.
Ability to maintain composure amidst interruptions and enforce calendar boundaries.
Exceptional attention to detail and organizational skills.
Quick learner with a strong inclination towards AI and workflow automation.
Desire for growth and eagerness to learn new aspects of the role.
Responsibilities
Manage and protect the founders' calendars, ensuring focus time is prioritized.
Triage requests and resolve conflicts before they reach the founders.
Oversee office operations in San Mateo and SF, including space, supplies, and vendor management.
Support the wider team by keeping schedules aligned and organized.
Utilize AI tools to streamline workflows and enhance decision-making.
Benefits
Competitive compensation and meaningful equity.
Opportunity to shape the operations function of an AI-native company.
Direct access to founders and insights into company operations.
Health benefits with a focus on family and well-being.
Full Job Description
The Job
You keep the founders' time and our offices running. You own the founders' calendars: protect their focus time, triage a constant stream of requests, resolve conflicts before they reach them, and make sure nothing gets dropped. You support our San Mateo and SF offices so no one else has to think about them: space, supplies, vendors, and visitors. You also work very cross-functionally and pitch in to help keep the wider team on schedule as needed. You are among the first ops hires who sees almost everything, so trust and discretion matter as much as speed.
We are an AI-native company. With our help, you'll build agentic workflows in our own product to streamline your work, so you're able to make better judgment calls. The role is hybrid in the Bay Area.
About You
Likely 2 to 4 yrs as an admin, coordinator, or team assistant, and you are ready to step into a full EA and office manager role.
You have high judgment and discretion. You will see calendars, sensitive conversations, and comp-adjacent information, and you treat all of it with care.
You stay calm when everything is interrupting you, and you will hold the line with an exec when the calendar says no.
You have high attention to detail, and you are organized to the point that things simply do not fall through the cracks.
You are a fast learner who is AI-native, or will get there fast, and you would rather build a workflow than repeat a task by hand.
You have a strong desire to grow, and you are excited to learn the parts of the job you have not done yet.
Nice to have:
You have built or directed AI agents or agentic workflows, not just used AI tools.
You have supported a founder or senior exec before.
You have run an office, or managed vendors and space.
You are comfortable with tools, spreadsheets, or a CRM, and have used automation to make scheduling faster.
What we offer:
Competitive compensation and meaningful equity.
The chance to build the ops function of an AI-native company from the ground up, with room to grow.
Direct access to the founders and to how the company actually runs.
Health benefits, on a team that puts family and health first.
Prefer to have your agent apply? Point it at https://www.mintmcp.com/hiring/mcp
