The Executive Office Business Manager to the Management Team is a highly trusted and key member of the organization who serves as a business partner. This position provides comprehensive executive and business support while assisting the Management Team effectively manage priorities, communications, relationships, and day-to-day business activities.
Key ResponsibilitiesExecutive Partnership & Support• Executive Decision Execution: Translate the President's directions into actionable plans, coordinate responsible departments, and ensure timely execution.
• Cross-Functional Coordination: Work closely with Sales, Engineering, Operations, Supply Chain, Finance, and other management teams to advance company priorities.
• Strategic Business Support: Serve as a brainstorming partner to the President in evaluating business opportunities, operational challenges, and growth strategies.
• Business Analysis & Recommendations: Research market developments, analyze business and financial information, and develop actionable recommendations.
• Special Projects & Executive Initiatives: Lead or coordinate confidential, high-priority business initiatives assigned by the President.
- Manage appointments, meetings, travel, and competing priorities.
- Anticipate needs and proactively identify upcoming priorities, deadlines, and potential issues.
- Prepare for meetings by gathering information, preparing agendas, organizing materials, and providing necessary background.
- Attend meetings as appropriate, take notes, document decisions, and track follow-up items.
- Ensure commitments and action items are followed through to completion.
- Handle confidential, sensitive, and proprietary information with the highest level of discretion.
Business Representation- Represent the Management Team professionally when communicating with employees, customers, vendors, business partners, and other stakeholders.
- Communicate information and requests on behalf of the Management Team when appropriate.
- Develop and maintain strong relationships throughout the organization.
Business Operations & Coordination- Assist the Management Team in coordinating day-to-day business activities and priorities.
- Follow up with department leaders and employees regarding projects, deadlines, and commitments.
- Help keep important company initiatives moving forward.
- Coordinate meetings and communications among members of the leadership team.
- Prepare reports, presentations, correspondence, meeting materials, and other executive documents.
- Assist with company events, leadership meetings, customer meetings, and special projects.
- Take ownership of special projects assigned by the Management Team and manage them through completion.
Communication- Draft, edit, and proofread executive correspondence, presentations, reports, and company communications.
- Ensure important information reaches the appropriate people in a timely manner.
- Handle sensitive or difficult communications with professionalism and diplomacy.
Requirements- 5+ years of experience supporting a President, CEO, owner, or senior executive.
- Master's degree in Business Administration, Engineering, or MIS
- Experience working in a small or entrepreneurial company environment strongly preferred.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong business judgment and decision-making abilities.
- Ability to maintain strict confidentiality.
- Strong attention to detail without losing sight of overall business priorities.
- Ability to manage multiple priorities in a fast-changing environment.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Ability to anticipate needs rather than wait to be asked.
- Ability to work independently and effectively with limited supervision.
Benefits- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k)
- Flexible spending account
- Commuter benefits
- Disability insurance
We also have a perfect location for all types of commuters: AMAX is located right between I-680 and I-880. Warm Springs/South Fremont BART station and bus stops are within a 10-minute walking distance. 5 grocery stores, 6+ coffee/tea places, and numerous restaurants within 1 mile. Feel free to try the delicious fusions or grab your daily groceries after work!
