About the TeamAt Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. We're looking for a proactive and highly adaptable individual who can not only manage the daily administrative needs of a busy executive but also anticipate challenges and seize opportunities.
About the RoleAs an Executive Assistant on the US Field Sales team, you will support 3 Vice Presidents of Field Sales, keeping their schedules, travel, and day-to-day operations running smoothly so they can focus on leading the business. This role is central to the team's effectiveness, acting as a trusted partner who anticipates needs and handles details with care.
Executive Support
- Proactively manage and anticipate the executive's daily needs, including complex calendar management (e.g., managing daily schedules for multiple Vice Presidents), meeting confirmations, and ad-hoc requests, acting as a strategic partner to keep the executive ahead of their schedule and commitments.
- Process expense reports, while monitoring and forecasting spend against budget and advising accordingly.
- Build trusting, collaborative relationships with executives' customers, team members, and external contacts.
Communication & Collaboration
- Serve as a key point of contact, prioritizing and managing communication with employees at all levels, other executives, and external partners.
- Draft and prepare professional correspondence, presentations, internal communications, and other documentation on behalf of executives.
- Provide informed advice and recommendations to executives on ongoing projects and events.
Travel & Logistics
- Plan and book seamless domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations.
- Problem-solve non-routine travel issues with a keen awareness of time zones and global complexities, advising executives on options to deliver a thoughtfully planned, VIP experience.
Project & Event Coordination
- Track and drive completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met.
- Publish meeting agendas, take and distribute notes, and follow up on resulting action items.
- Plan and orchestrate department events and meetings with general direction, including budget, logistics, venue selection, catering, resource planning, and attendee invitations, ensuring a VIP-level experience.
Proactive Partnership
- Act as a forward-thinking problem solver who takes initiative with minimal direction, anticipating upcoming needs and acting on the executive's behalf to ensure a smooth, efficient workflow at all times.
About YouBasic Qualifications
- 5+ years of experience in executive support and/or project coordination, supporting multiple senior-level executives
- 5+ years of experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Slack
Other Qualifications
- Skilled in Calendar Management, coordinating schedules across multiple executives and resolving conflicts to keep each day running smoothly
- Excellent Communication skills, adapting your style across different audiences and mediums to keep executives, teams, and partners aligned
- Experienced in maintaining Confidentiality, handling sensitive information with care and discretion
- Skilled in Event Planning, managing the logistics, budget, and vendor coordination needed to deliver a polished experience
- Skilled in Prioritization, evaluating competing requests and resources to focus on what matters most
- Experienced in Travel Management, planning and coordinating travel while managing budgets and vendor relationships
Workday Pay Transparency StatementThe annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate's compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday's comprehensive benefits, please click here.
Primary Location: USA.CA.Pleasanton
Primary Location Base Pay Range: $111,400 USD - $167,200 USD
Additional US Location(s) Base Pay Range: $94,100 USD - $167,200 USD
Our Approach to Flexible WorkWith Flex Work, we're combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply
spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.
