7+ years of experience as an Executive Assistant, ideally supporting a CEO or founder
Background at a venture-backed startup or venture capital firm
Proven ability to anticipate executive needs and act proactively
Advanced skills in calendar and inbox management
Strong project management capabilities to handle multiple workstreams
Professional demeanor with customers and executives
Ability to handle confidential information discreetly
Responsibilities
Manage calendar and email for the CEO and Field CISO, ensuring focus time is protected
Coordinate weekly schedules, prepare for meetings, and follow up on action items
Organize logistics for critical meetings, including candidate interviews
Serve as the first point of contact for visitors to the CEO's office
Oversee day-to-day logistics for leadership, including travel and team meals
Take on special projects and expand support to founders and leaders as needed
Benefits
Opportunity to work closely with top executives in a dynamic environment
Chance to influence company operations and executive effectiveness
Exposure to high-level decision-making and strategic initiatives
Collaborative culture with a focus on growth and development
Potential for career advancement as the company scales
Full Job Description
About the Role
We're hiring an Executive Assistant to the CEO to own the operations behind our CEO and Field CISO so their time goes where it has the most impact: customers, candidates, and building the company. You'll be their partner in running the week, planning ahead and keeping every commitment on track, with the trust to make calls on your own.
What You'll Do
Own calendar and email management for both executives end to end, from triaging inbound requests to protecting focus time across time zones
Coordinate their weeks: prep for meetings and follow up on action items until they're done
Run logistics for critical meetings, including candidate conversations with our CEO
Host customers, investors, and candidates visiting our San Francisco office, and serve as the first point of contact for the CEO's office
Handle the day-to-day logistics for leadership, including travel and team meals through Forkable
Take on special projects as they come up, and expand your support to our founders and critical function leaders as the team grows
What We're Looking For
7+ years of experience as an Executive Assistant, ideally supporting a CEO or founder
Background at a venture-backed startup or a venture capital firm
You've done this job before and can run on day one: you anticipate what the CEO needs and act on it before being asked
Advanced calendar and inbox management, with the judgment to decide what gets time and what gets declined
Strong project management skills - you keep several workstreams tracked and moving at once
Poise with customers and executives, and comfort being the first person a Fortune 500 security leader meets at Cogent
Discretion with confidential information
Bonus Points
Experience supporting more than one executive at a time
Experience coordinating recruiting logistics or candidate interviews
Experience at a Series A-C company during a period of fast headcount growth
