3-7+ years of experience supporting senior executives or in operations/administration
Familiarity with fast-paced, complex organizational environments
Ability to manage multiple priorities with high organization and attention to detail
Strong written and verbal communication skills
High level of discretion in handling sensitive information
Proficiency in standard business tools like calendar management and expense systems
Responsibilities
Manage complex calendars and meeting coordination for multiple C-level executives
Coordinate detailed domestic and international travel arrangements
Process and track expense reports accurately and timely
Act as a liaison between executives and stakeholders
Assist the Chief of Staff in aligning executive activities with company initiatives
Support special projects and strategic initiatives led by executive leadership
Plan and manage logistics for executive-level events and meetings
Benefits
Hybrid work environment with flexible in-office presence
Encourages collaboration and team engagement without rigid policies
Full Job Description
Executive Assistant to C Suite - Full Time
Location: Burlingame (HYBRID)
Reports to: Chief of Staff
Position Summary:
This role sits within the Office of the CEO and serves as a key partner to senior leadership. The Executive Operations Associate will provide high-level administrative support to multiple C-level executives while also contributing to strategic projects, cross-functional coordination, and company-wide initiatives. This is a highly visible position requiring strong judgment, discretion, and the ability to operate seamlessly between tactical execution and strategic support.
Key Responsibilities
Executive Support • Manage complex calendars, scheduling, and meeting coordination for multiple senior executives
Coordinate domestic and international travel arrangements, including detailed itineraries
Process and track expenses reports in a timely and accurate manner
Act as a liaison between executives and internal/external stakeholders
Office of the CEO Operations
Partner closely with the Chief of Staff to support communication flow and organizational priorities
Assist in aligning executive activities with broader company initiatives
Help "connect the dots" across teams, ensuring follow-through on key action items
Projects & Strategic Initiatives
Support and contribute to special projects and strategic initiatives led by executive leadership
Conduct research, prepare materials, and assist with execution of high-impact projects
Balance ownership of both day-to-day responsibilities and longer-term initiatives
Events & Meetings
Plan and coordinate executive-level meetings, including board meetings and leadership offsites
Manage logistics such as venue coordination, materials preparation, catering, and technology setup
Support internal events and cross-functional gatherings as needed
Qualifications
3-7+ years of experience supporting senior executives or working in operations, administration, or a related role
Experience working in fast-paced, complex organizational environments (larger company experience preferred)
Proven ability to manage multiple priorities and operate with a high level of organization and attention to detail
Strong communication skills, both written and verbal
High level of discretion and professionalism when handling sensitive information
Proficiency in standard business tools (e.g., calendar management, expense systems, collaboration platforms)
Key Attributes
Ability to think critically and anticipate needs before they arise
Strong problem-solving skills with a proactive mindset
Comfortable navigating ambiguity and evolving priorities
Collaborative and team-oriented, with a willingness to share responsibilities across functions
Capable of balancing tactical execution with strategic awareness
Strong interpersonal skills and ability to build trust with senior stakeholders
Work Environment
Hybrid work environment with a general expectation of in-office presence several days per week
Flexible culture without rigid in-office policies, encouraging collaboration and team engagement
