5+ years as an Executive Assistant supporting senior executives
Expertise in managing complex global schedules
Excellent written and verbal communication skills
High discretion and reliable judgment
Experience with travel and expense management
Adaptable in fast-paced, high-growth scenarios
Responsibilities
Manage complex calendar and inbox for the CEO
Coordinate meetings across multiple time zones
Prepare briefings, agendas, and follow-ups
Interface with executives, board members, and investors
Handle travel planning and expense management
Track action items for timely execution
Integrate AI tools to streamline tasks and enhance operations
Benefits
Remote work flexibility
Direct collaboration with the Co-Founder/CEO
Opportunity to advance AI and automation skills
High visibility with senior leadership and stakeholders
Potential for role expansion based on impact
Full Job Description
AI-Forward Executive Assistant to the Co-Founder & CEO (Remote)
Overview Join a profitable, fast-growing, AI-forward 130-person company headquartered in Palo Alto, California. This is a high-impact, high-trust role supporting the Co-Founder & CEO, with exposure to senior leadership, board members, investors, and global stakeholders.
You'll begin with full-scope executive support, then evolve the role by integrating AI tools and automation-building a scalable "human + machine" executive office.
Key Responsibilities
Executive Support (Primary)
Manage complex calendar, inbox, and priorities for the CEO
Coordinate internal and external meetings across multiple time zones
Prepare briefings, agendas, and follow-ups
Stakeholder Coordination
Interface with executives, board members, investors, partners, and government stakeholders
Maintain professionalism and confidentiality in high-trust interactions
Operational Excellence
Handle travel planning, expense management, and logistics
Track action items and ensure timely execution
Secondary Support
Provide scheduling, travel, and expense support to:
A second co-founder (subsidiary CEO)
Chief Revenue Officer (CRO)
AI & Automation (Core to Role Growth)
Start with manual workflows to build deep context
Introduce secure AI tools to streamline repetitive tasks
Design and manage agentic workflows to scale executive operations
Qualifications
5+ years of experience as an Executive Assistant (supporting senior executives)
Proven ability to manage complex schedules across global time zones
Strong written and verbal communication skills
High level of discretion, judgment, and reliability
Experience with travel coordination, expense management, and executive operations
Comfortable working in fast-paced, high-growth environments
Preferred
Experience supporting founders or C-level executives
Exposure to AI tools, automation, or workflow optimization
Background in tech, SaaS, or defense-adjacent industries
Working Hours & Location
Fully remote
Primarily aligned with U.S. East Coast hours
CEO operates across U.S., EMEA, and APAC time zones; flexibility required
Why This Role
Direct partnership with a founder/CEO
Opportunity to build cutting-edge AI-enabled executive operations
High visibility and potential for role expansion as impact grows
