Overview:This in-office role provides high-level administrative and strategic support to the Executive Vice President, Media systems. The ideal candidate will be a forward-thinking and strategic problem solver - especially when it comes to time management for the executive and managing time with the team. We are looking for someone who is proactive, meticulous, and highly organized, with top-notch communication skills and the ability to manage complex schedules, coordinate cross-functional initiatives, and contribute to the operational rhythm of the Product & Technology organization. While this role initially supports 1 EVP, as the Product & Technology organization continues to evolve, it is expected that this position will support up to two additional SVP/EVPs.
Responsibilities include but are not limited to:- Manage the EVP's calendar, including scheduling meetings, prioritizing appointments, and resolving conflicts.
- Coordinate meetings with internal teams, external partners, and collaborators across departments, working closely with the other executive leadership admin teams.
- Screen and respond to emails and other communications on behalf of the EVP.
- Prepare agendas, take meeting notes, and follow up on action items.
- Arrange domestic and international travel, including itineraries and logistics.
- Process monthly expense reports and maintain accurate records.
- Assist in the preparation of presentations, reports, and other executive-level documents.
- Support planning and execution of team offsites, product reviews, and executive team summits.
- Maintain confidentiality and oversee sensitive information with discretion.
- Collaborate with other executive assistants and department coordinators to ensure alignment across the organization.
- Track key product achievements and assist in compiling updates for executive reporting.
- Automate / Improve Executive Support Using AI.
- Use project management software (Asana) to track open items and needs from executive and surrounding collaborations.
- Conduct research and gather data to support critical initiatives.
Basic Qualifications:- Bachelor's degree or equivalent combination of education and experience.
- 5+ years of experience supporting senior level executives, preferably in a tech or product-driven organization and dynamic, high growth environment.
- Able to work outside of normal business hours and be on call as needed.
- Proficiency in Google Workspace, and collaboration tools like Slack, Asana.
- Experience using AI technologies to streamline and enhance administrative tasks.
- Strong written and verbal communication skills.
- Strong organizational and time management abilities.
- Ability to manage multiple priorities and projects concurrently.
- High level of professionalism and discretion in handling confidential information.
- Self-starter with good judgment and attention to detail.
Additional Qualifications:- Passion for technology, innovation, systems, and product development.
- Experience in media, entertainment, or technology industries.
- Knowledge of Paramount's internal systems (e.g., Oracle Fusion).
- Experience supporting or coordinating across multiple executives concurrently.
ADDITIONAL INFORMATION
Hiring Salary Range: $80,000.00 - 110,000.00.
In compliance with local law, we are disclosing compensation, or a range thereof, for roles where legally required. Actual salaries will vary based on a variety of job-related factors, including but not limited to geographic location, external market data, internal equity, skill set, experience, training, education, and/or performance. Base pay is just one component of our total compensation package. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards.
What We Offer:
- Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here.
- Generous paid time off.
- Complimentary subscriptions to HBO Max, Paramount+, and other Skydance streaming services and digital news products.
- Robust employee engagement opportunities, including access to exclusive screenings and events, speaker series, volunteer activities and more.
