Minimum of one year of legal billing experience with account analysis functions.
Proficient in relevant software (e.g., Aderant, Outlook, Word, Excel).
Strong analytical, troubleshooting, and organizational skills with attention to detail.
Effective verbal and written communication skills, both independently and as part of a team.
Responsibilities
Handle complex billing and client analysis projects.
Review billing information for partners and take appropriate actions.
Prepare internal request forms for account receivable adjustments.
Monitor billing system status and update logs as necessary.
Coordinate e-billing matter IDs with partners and secretaries.
Assist in identifying new matters requiring task codes.
Manage e-billing rejections and advise on invoice adjustments.
Respond promptly to inquiries from attorneys and business services professionals.
Maintain organized files for assigned partners and clients.
Communicate evolving situations that may require managerial follow-up.
Benefits
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision) and 401(k) savings plan.
Generous paid time off and parental leave options.
Professional development opportunities through various learning formats.
Robust well-being classes and programs.
Opportunities for community engagement and impact.
Full Job Description
The Opportunity
We are seeking a Client Accounting Coordinator to join our Firm. This position will be based in our Washington D.C. office (hybrid).
Position Overview
Provides client accounting analysis and billing support to partners. Prepares bills, coordinates e-billing process, and follows-up on all matters of billing and collection, e-billing, and responds to related internal inquiries. Works closely with department supervisor and business services professionals to meet service guidelines and to identify creative approaches for accomplishing departmental goals.
Responsibilities
Handles complex billing and client analysis projects.
Reviews information for client/matters which partners are responsible for billing and collecting (e.g. unbilled, unpaid bills, unapplied credits) and takes actions as appropriate, or records data as needed.
Prepares internal request forms including account receivable write offs, transfers to non-billable, etc.
Monitors billing system to confirm the status of billing pending matters (e.g. write offs, transfers to non-billable and specialty rates) and updates logs as appropriate.
Performs bi-monthly review of new matters and coordinates with partners and secretaries to obtain e-billing matter IDs.
Assists with the identification of new matters that require use of task codes and coordinates with Client Matter Modify to ensure mattes are properly set up in the time entry system.
Performs daily coordination of e-billing rejections and adjustments to invoices. Reviews, makes recommendations, and advised billers on how to respond to rejections. Follows up as required.
Promptly responds to all inquiries for information made by attorneys, legal assistants, and business services professionals, including answering the Firm's billing and collection help line
Updates and maintains logs for billing, reminder memos and responses
Maintains complete and up-to-date files for each assigned partners and/or client.
Communicates situations as they evolve that may require Manager follow-up as well as suggesting possible solutions.
Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
Manages Firm resources responsibly.
Regular and reliable physical presence to (ex: work as part of a team, meet with clients, use on-site equipment, etc.)
Complies with and understands Firm operations, policies, and procedures.
Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
Performs other related duties as assigned.
Qualifications
Knowledge of relevant Firm computer software (e.g., Aderant, Outlook, Word, Excel), with the ability to learn new software and operating systems
Brings excellent analytical, troubleshooting, organizational, and planning skills, close attention to detail, and sound, independent judgment and discretion.
Communicates clearly and effectively, both verbally and in writing, works and develops skills independently, and works well as part of a team.
Organizes and prioritizes work to meet deadlines across multiple projects with shifting priorities, works well in a demanding, fast-paced environment, and handles sensitive matters confidentially.
Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Education and Experience Required
Bachelor's degree
Minimum of one year of legal billing experience with some account analysis related functions
Benefits
The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
Competitive salaries and year-end discretionary bonuses.
Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
Generous paid time off.
Paid leave options, including parental.
In-classroom, remote, and on-demand learning and professional development opportunities.
Robust well-being classes and programs.
Opportunities to give back and make an impact in local communities.
For further details, please visit:https://www.skadden.com/careers/staff/employee-benefits
The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
