The preferred location for this role is either our San Diego or Pasadena, CA office, with a hybrid schedule of two days onsite per week; however, remote work arrangements may also be considered.Summary:The Associate Director, Clinical Trial Management is responsible for the day-to-day management of global clinical trials across our early to late-stage Xencor programs, coordinating internal cross-functional teams and overseeing CROs and external vendors to ensure studies are delivered on time, within budget, and in compliance with quality and regulatory standards. This role requires hands on involvement in clinical trial execution, proactive identification and resolution of operational issues, and accountability for study performance metrics and deliverables quality. The position also requires strong leadership and communication, risk management, and process improvement skills.
Job Duties:- Accountable for the management of the end-to-end execution of Xencor's investigational global clinical trials (Phase 1 to Phase 3 clinical studies).
- Leads a cross-functional study team to ensure all elements of the study are addressed proactively by the relevant parties, follows up on action items, proactively identifies and resolves operational issues and is accountable for the overall study performance, budget and timeline in accordance with the company corporate goals. Oversee third-party vendor activities (e.g. CRO and other external vendors) tracking all outsourced aspects throughout the life of the clinical trial.
- Contributes as a subject-matter expert to the review of protocols for operational feasibility and consistency.
- Initiates Requests for Proposal analyses of CROs and external vendors, as applicable. Attends/leads bid defense meetings and ensure adequate feasibility assessment for country and site selection, including projected enrollment rate that track to the clinical program timeline.
- Tracks country approval, site activation, and patient enrollment/treatment status and proactively addresses obstacles with a solution-oriented approach. Tracks protocol deviations, data completion and metrics and ensure compliance with ICH GCP and regulatory standards.
- Conducts clinical data review and addresses observed trends, including training of CRAs, vendors and investigational sites, as applicable.
- Assists in the development and review of key study documents (e.g., Protocol, Informed Consent Form, Trial Management Plan and other study plans, Laboratory and Pharmacy Manuals, Case Report Forms, etc.) keeping critical path study timeline in mind.
- Participates in Clinical Operations initiatives and specialty projects as assigned, including identifying areas of best practice, process improvements and review of SOPs.
- Provides oversight and direction to direct and indirect reports, as applicable, in accordance with the organization's policies and procedures. The responsibilities may include, but are not limited to recruiting, training, communicating job expectations, appraising and managing job performance, delivering feedback and coaching.
- Performs other duties as required.
- Adheres to all department and company-wide policies regarding conduct, performance and procedures
Education/Experience/Skills:Position requires a Bachelor's degree in a field of science (such as Biology or Immunology) and at least 10 years of related experience, including 6 years in clinical trial management/clinical operations departments. At least 2 years of people management experience is also preferred. Experience working at the Sponsor level within a biotech company is required. Experience with autoimmune indications, such as Rheumatoid Arthritis and Rare Autoimmune Diseases is required.
Position also requires:- Strong knowledge of global regulations. Expert knowledge of ICH-GCP
- Excellent time management and organizational skills
- Excellent attention to detail and accuracy in work
- Ability to complete critical tasks on time with a high level of quality
- Ability to establish and maintain effective working relationships with coworkers, managers and vendors
- Computer skills including proficiency in use of Microsoft Outlook, Word, Excel, PowerPoint and Microsoft Project
- Ability to think critically and creatively and to work independently to determine appropriate actions to resolve complex problems
- Ability to demonstrate competencies applicable for job based on Xencor's Leadership Competency Model
- Ability to effectively manage others through coaching and supervision, in accordance with company policies and practices. Ensures employee performance meets the organization's expectations for conduct, productivity, quality, continuous improvement, and corporate goal accomplishment.
Occasional travel may be required, including travel between Xencor's Pasadena and San Diego offices. Work for this position requires full-time commitment.
Expected Base Salary Range: $169,500 - $203,250
The actual salary will be based on the selected candidate's qualifications, including skills, competencies, education and experience. Xencor offers a competitive total rewards package including 401k match, healthcare coverage, ESPP and a broad range of other benefits. In addition, this position will be eligible for an annual bonus and equity grant. For more information, please see https://xencor.com/careers/.
