DescriptionThe Assistant Payroll Manager is an experienced payroll professional responsible for processing and overseeing complex payroll activities while serving as a subject matter expert and escalation point for the Payroll team. This position requires advanced knowledge of payroll processing, federal and state wage and hour regulations, payroll taxation, payroll systems, reconciliations, reporting, and internal controls. The Assistant Payroll Manager will independently research and resolve complex payroll issues, audit payroll and employee data, identify compliance risks, analyze payroll trends and variances, and recommend process improvements. This position will also support payroll system implementations and system testing, if applicable. Create documentation and perform audits as assigned. Will participate in year-end activities, and cross-functional projects.
Essential Duties & Responsibilities: - Serve as the primary backup to the Payroll Manager during absences or periods of high workload, ensuring continuity of payroll operations and timely completion of critical payroll deliverables.
- Provide functional supervision to payroll staff by assigning work, monitoring workflow, reviewing quality, and ensuring timely completion of payroll responsibilities.
- Partner with Human Resources, Benefits, Accounting, Finance, Legal, HRIS, and department leadership to resolve complex payroll matters.
- Lead continuous improvement initiatives and recommend changes to payroll processes and system functionality.
- Ensure all union reports, including union dues deductions, employee listing, status changes, etc., are meeting all required deadlines per the union contract.
- Create and upload files to 401K provider for payroll deductions. Fund Fidelity files.
- Prepare reports for Accounting after each payroll closing as assigned.
- Ensure daily reporting for all special events is completed.
- Process and maintain payroll function in an accurate and timely manner.
- Assist in implementing all regulatory guidelines applicable to payroll system.
- Interact and communicate with managers and employees regarding payroll concerns.
- Provide coaching, training, performance feedback, and day-to-day work direction to Payroll staff. Document performance concerns and recommend corrective action to the Payroll Manager. Participate in performance reviews and employee development discussions as requested.
- Assist Payroll Manager in maintaining payroll system through semimonthly, quarterly and year end audits, including periodic review of employee master files.
- Prepare various reports required for payroll period end processing to Accounting.
- Create GL interface files.
- Assist in preparing reports required/requested by management.
- Assist in preparation and set-up year end requirements.
- Assist in reviewing and finalizing all tax filings and year end reports, i.e., W-2's with 3rd party vendor.
- Maintain documents and reports, especially of workers' compensation and pension data for external audits.
- Interface with outside payroll service, resolving problems and overseeing payroll performance.
- Post time edits, hours and schedules in automated timekeeping system.
- Prepare manual checks, as needed.
- Upload child support files to CA CS agency.
- Create reports/file for 401K plan and upload.
- Comply with all Pebble Beach Company safety and health policies and procedures.
- Other duties as assigned by Payroll Manager. Fill-in for Payroll staff as needed.
Absolutely Required Skills: - 1 year payroll managerial experience in a high-volume environment.
- 2 years working with Accounting and reconciliations.
- Experience with computerized payroll system and automated timekeeping system (e.g., UKG, ADP, Paycom). Paycom HRIS experience is a plus.
- Advanced Excel skills, including the ability to analyze large data sets, perform reconciliations, and develop reporting tools, Word & Outlook.
- Excellent follow through skills and ability to learn new software quickly.
- Ability to think outside the box to assist Accounting in analyzing payroll data and to recognize when there may be a potential error.
- Strong understanding of wage and hour requirements and ability to identify potential compliance issues.
- Strong analytical and problem-solving skills with the ability to identify root causes and recommend solutions.
- Ability to communicate effectively with management and staff.
- Must be able to work in an accurate, organized efficient manner in fast pace, high volume environment.
- Ability to maintain confidentiality and exercise sound judgment.
Desired Skills: - Experience with Paycom HRIS.
- FPC or obtain FPC within 1 year.
- Experience with gratuity, service charge, union, or hospitality payroll.
- Experience analyzing payroll data and presenting findings to senior management.
- Experience with union contracts.
- Ability to translate payroll requirements into system configurations, automated processes, reports, and testing scenarios.
Why work for Pebble Beach Company: - Competitive Pay: $78,500 - $84,500/year plus bonus (dependent on experience).
- Enjoy world-class health and wellness benefits. For Full-Time employees, comprehensive medical, dental, vision, and life insurance is available. In addition, our Health & Wellness Center provides employees with unlimited access to a physician and medical team to tend to you and your family's health needs free of cost.
- Prepare for your future. You will be eligible to participate in our 401(K) retirement program. Pebble Beach Company will match $.75 for every $1 you contribute to your 401(k), up to 6% of eligible compensation. In addition, the company will contribute an amount to your 401K each quarter based on your hours worked, along with a discretionary contribution at the end of each fiscal year.
- We encourage YOU to be our guest. You will receive discounts at all Pebble Beach restaurants, retail shops, and our Forbes Five Star Spa. In addition, Hotel discounts are also available during select seasons.
- Play our world-famous golf courses! Enjoy our Employee Golf Privileges including Employee Tee Times, Tournaments, and Company Club.
- Grow your career with Pebble Beach. We provide opportunities for ongoing learning and development, as well as promotions and transfers to advance your career.
- Lunch is on us. Enjoy a complimentary meal during your shift in our Employee Dining Room.
