SummaryThe Assistant Manager- Parts Logistics (Billings) position will be responsible for supporting, planning, organizing, evaluating, and reporting all activities associated to Parts Distribution billing matters. The main responsibility will be timely invoicing for both AP and AR along with other tasks including daily monitoring, analyzing relevant data, formulating reports, developing presentations, supporting with selecting and managing carrier, prepare network optimization studies, develop and monitor annual business plan and KPIs.
Compensation$85,000- $100,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)
ResponsibilitiesAssist with departmental projects such as system development and project implementation and any other job assigned
- Prepare project status reports, profitability reports, executive summaries and presentations as needed
- Develop recommendations and prepare necessary approval documents for management in Operations and Finance
- Provide customer with KPI reporting as requested
- Prepare and distribute daily and weekly KPI reports; On-time, claims and exceptions
- Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed
- Participate software development and/or system improvements as related to parts distribution
- Maintain open dialogue with other department to coordinate activities and improve performance and productivity
Support and review daily operations, performance reports, and take appropriate action to resolve, including root cause and minimizing risk
- Manage financial and operational aspects of the business including AR / AP invoicing, aging, credit memos, etc.
- Prepare analysis, projections and forecasts as they relate to Parts Distribution
- Collect historical data, and research/consider trends (from an internet source or target company's internal systems) to develop a reasonable forecast
- Monitor daily operations as related to Parts Distribution (may require daily communication with carriers and customers, directly investigations to verify and resolve customer complaint)
Monitor, report and resolve daily billing activities and prepare monthly forecast and accruals as needed, Monitor collections and payments (AR/AP)
- Formulate project reports as requested by Finance and/or Operations departments
- Prepare analysis, projections and forecasts as they relate to Parts Distribution
- Assist with all business activities with EDI and manual invoicing
- Prepare month end updates, invoices, and monthly accruals
- Develop recommendations and prepare necessary approval documents for management in Operations and Finance
Effectively communicate with Management of on business, current statuses, and issues and resolutions to provide better customer service, and any other assignments related to department
- Assist develop KPI to measure the effectiveness of the carriers/service providers
- Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed
- Provide customer with KPI reporting as requested
Benefits of working at GLOVIS America Inc.- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short-Term & Long-Term Disability
- Paid Vacation, 14 Holidays, and Sick leave
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
All benefits pursuant to Company policy
Skills- Excellent written and verbal communication skills
- Problem solving and communication skills, critical thinker
- Advanced PC skills: Microsoft Excel, Word, PowerPoint and database management
- Must possess necessary interpersonal skills to effectively communicate with different departments along with current customers
- Strong teamwork, multitasking, and time management skills
- SAP Experience
Education & Experience- Bachelor Degree Required
- 6-9 Years of Billings (AR/AP), Invoicing, Logistics, Transportation, Business Development, or SCM Experience Required
- Hazmat Training CFR49 Certification Preferred
Physical Requirements- Ability to sit in front of a desk and/or in front of the computer for long periods
- Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
- Constant use of hand/grasping product, writing, and typing
- Sit for 5+ hours per day
- Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental ConditionsThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Typical office environment with low-level noise exposure
- This position is located in the Irvine, CA office
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
