Asset Move Coordinator I (Relocation Project Coordinator)

Position Title: Asset/Move Coordinator I (Relocation Project Coordinator)

Location: Los Angeles Community College District - Valleyside (LAVC, LAMC, LAPC) / Cityside (LACC, LATTC, ELAC/South Gate), Los Angeles, CA. Candidates must be willing and able to work at any assigned LACCD college or site location and make site visits as project needs require.

Position Description:

This position supports the Relocation Project Management (RPM) team at multiple LACCD campuses, as needed, in Furniture, Fixtures, and Equipment (FF&E) activities for all new, renovated, and swing space projects, including assistance in programming, specification, budget tracking, procurement coordination, scheduling with the construction team, installation, and punch list activities. The position also supports the RPM team in move management activities relating to move scope creation, bidding, analysis of bids, budget tracking, move coordination and scheduling, onsite move oversight, and punch list activities to ensure complete functional occupancy of new and renovated buildings.

Duties:

• Support the Furniture/Equipment/Relocation Project Management Services with emphasis in FF&E selection, procurement coordination, and purchasing for all areas identified by the District to provide the college with onsite FF&E and move-in/relocation management services. Responsibilities include strategic oversight of all FF&E procurement, FF&E installation, and Pre-Move, Move, and Post-Move/Close-Out phase activities for specified assigned projects. Services shall be provided at the direction of the College Project Director (CPD) and the Manager of the Relocation Project Management team.
• Assist with the procurement and purchasing of FF&E using best-value and/or low bid public contracting.
• Support budget and schedule tracking efforts for FF&E and moves, and meet with relevant Project Architects (A/E), Project Managers, and Building User Groups (BUGs) to prepare office layouts and work with the occupants to plan the relocation of existing furniture and equipment to the move location. Work with vendors and/or movers to assist with filling in equipment and furnishings where there are gaps.
• Coordinate and prepare a list of all new furniture and equipment needed for the project.
• Assist with the timely and successful onsite FF&E installation, punch list sign-off, and transition during swing space, relocation, and/or move into new buildings.
• Support the procurement of specialty contractors or movers for installations, delivery, and/or connections not covered by the FF&E vendors. Create detailed scopes of work for Task Orders for contractors/movers as necessary.
• Support the RPM in working with the Project Interior Designer and the BUGs to select and prepare a list of all furniture and equipment needed for the project.
• Assist in the onsite unlocking of all areas requiring access by the movers and others during the Pre-Move, Move, Installation, and Post-Move/Close-Out phases, and in the re-securing of all such areas.
• Assist in the onsite coordination of all furniture and equipment deliveries with PMs, CPDs, Facility Directors, and BUGs, if applicable; work closely with the Asset Management Team to coordinate all asset tagging and disposition requirements, and with Warranty Program Managers and other members of program staff working toward the close-out of projects.
• Maintain all FF&E, move management, moving, and storage related documents, including proposals, purchase orders, packing slips, time cards, shipping documents, freight bills, and invoices, and submit them to the CPD in written form.

Requirements

Minimum Required Qualifications:

• One (1) year of related experience in Interior Design, Construction, Engineering, Moves/Relocations, Facilities, or Furniture, Fixtures, and Equipment coordination/procurement
• High school diploma
• Ability to read architectural and furniture drawings
• Knowledge of furniture and equipment specifications and procurement
• Strong written and oral communication, organizational, and interpersonal skills
• Attention to detail
• Ability to be onsite at multiple colleges
• Proficiency in Microsoft Office and related word processing, spreadsheet, and database software
• Flexibility in schedule and transportation to work at multiple locations based on assigned schedule

Preferred Qualifications:

• Four-year degree in Architecture, Interior Architecture, Interior Design, Construction/Project Management, Facilities Management, or a related area
• Procurement, sourcing, or asset management experience
• Public Works experience
• Knowledge/proficiency in AutoCAD software
• Certification/membership with CID, IIDA, AIA, IFMA, or LEED

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The salary range for this position is $86,000-$93,000.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• 401k Matching
• Paid Time Off (Vacation, Sick & Public Holidays)
• Short Term / Long Term Disability / Life