Bachelor's degree or equivalent education/experience
Minimum of 5 years in business operations or administration
High-level discretion and confidentiality
Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
Strong analytical skills to interpret policies and define problems
Excellent written communication for reports and documents
Interpersonal skills to collaborate with university administrators and faculty
Responsibilities
Provide academic administrative support for faculty and research teams
Screen and respond to telephone calls and correspondence independently
Manage faculty calendars and prioritize scheduling
Schedule meetings as required
Lead special projects and other tasks as assigned
Benefits
Flexible hybrid work environment
Regular Monday to Friday schedule, with some variability in hours
Opportunity to work within a university setting which may provide access to resources and networks
Possibility of career growth within a stable employment structure
Full Job Description
General Information
Press space or enter keys to toggle section visibility
Work Location: Los Angeles, CA, USA
Work Schedule
Monday-Friday 8am-5pm; hours may vary.
Posted Date
08/03/2026
Salary Range: $33.81 - 53.93 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
32062
Primary Duties and Responsibilities
Press space or enter keys to toggle section visibility
This position will serve as the academic administrative support for faculty, fellows and research teams. Receives and screens all telephone calls, responding independently when possible, referring calls to other resources when appropriate. Reviews and screens incoming correspondence, preparing responses independently when possible. Manages faculty calendars with complete authority for determining scheduling priorities. Schedule meetings, as needed. Responsible for special projects and other activities, as requested.
Hourly salary range: 33.81 - 53.93
Job Qualifications
Press space or enter keys to toggle section visibility
Required:
Bachelor's degree and/or equivalent combination of education and experience
5 years minimum of Business operations and/or administration experience
Ability to use high-level discretion and maintain a high level of confidentiality
Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives
Strong written skills to prepare accurate, concise, and clear reports and documents
Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written
Preferred:
Knowledge of academic and/or administrative structure of institutions of higher education
About UCLA Health
UCLA Health is a world-renowned academic medical center located in Los Angeles, California. It comprises four hospitals, including Ronald Reagan UCLA Medical Center, and more than 200 primary and specialty care clinics. UCLA Health is affiliated with the David Geffen School of Medicine at UCLA and is consistently ranked among the top hospitals in the United States. The health system employs over 20,000 people and serves as a major center for patient care, medical education, and research.
