Job DescriptionJob Identification (Reference Number): VN-US10-2026-087
Position Title: Senior Programme Associate (USRAP)
Duty Station City: Washington, DC
Duty Station Country: United States of America
Grade & Salary: G6, Step 1 (USD 8,439.00 Monthly)
Contract Type: One-Year Fixed Term
Vacancy Type: Vacancy Notice
Initial duration: 12 Months
Organizational Context and ScopeThe United States Refugee Admissions Program (USRAP) operates globally, providing resettlement opportunities to refugees through a network of IOM-managed Resettlement Support Centers (RSCs), movement operations, migration health services, and associated program support functions. IOM Washington provides strategic oversight and direction for all USRAP operations, supporting global partners including the U.S. Department of State's Bureau of Population, Refugees and Migration (PRM), U.S. Citizenship and Immigration Services (USCIS), the Refugee Processing Center (RPC), and other stakeholders.
Under the general supervision of the Senior Programme Support Coordinator, USRAP, the direct supervision of National Programme Officer, USRAP, the Senior Programme Associate, USRAP, is responsible for the following duties and responsibilities.
Responsibilities- Assist the programme management in the planning, coordination, implementation and monitoring of programme activities, liaising with global staff, Movement Operations, HR and Finance teams and other stakeholders on administrative, procurement, and programmatic matters.
- Provide communication and technical support to the programme management in liaising with government officials, embassies, UN agencies, other organizations, and representatives of the media, including drafting correspondence, translations, presentations and narrative and statistical reports as per IOM and/or donor requirements.
- Facilitate knowledge management by creating and maintaining SharePoint sites, directories, databases, and Standard Operating Procedures (SOPs) for the relevant programmes.
- Organize USRAP activities, including scheduling appointments, managing calendars, and arranging duty travel for relating staff as needed with all necessary preparations.
- Coordinate closely with relevant administrative units to ensure adherence to job architectures, and assist in recruitment, onboarding, and separation processes for USRAP, covering purchase orders, facility requirements, office moves, inventory management, and official visits.
- Organize special events, workshops, seminars, and conferences related to USRAP, handling all logistical and administrative details from venue selection to attendee communication.
- Compile, summarize, analyze, and present data on USRAP topics, trends on beneficiary attendance, and support Managers in the drafting of key programme status reports, identifying shortfalls and suggesting corrective measures.
- Undertake duty travel, as required, to participate in relevant internal and external events, and assist Managers in representing the USRAP, maintaining comprehensive records, and assisting with Monitoring and Evaluation activities to ensure contract compliance.
- Demonstrate an in-depth understanding of applicable SOPs, related systems and databases, and IOM Standards of Conduct. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with SOPs, Standards of Conduct and relevant data protection rules.
- Uphold Protection Mainstreaming Minimum Standards while carrying out all duties and responsibilities and demonstrate the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Standards of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA). Alert the supervisor or management of any non-compliance to SOPs, Protection Mainstreaming Minimum Standards or IOM Standards of Conduct by IOM personnel or partners.
- Perform such other duties as may be assigned.
QualificationsRequired Qualifications and ExperienceEducation- High school diploma with 6 years of work experience; or
- Bachelor's degree in Social Science, International Relations, Regional Studies or a related field from an accredited academic institution with 4 years of relevant work experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience- Prior experience with a USRAP is strongly preferred.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
Skills- Computer/software literate with good knowledge in Microsoft Office;
- Coordination skills, with the ability to work effectively in diverse, multi-stakeholder environments.
- Knowledge of project implementation and familiarity with financial, HR and business/administration procedures;
- Attention to detail and ability to organize work;
- Good communication, organizational and interpersonal relationship skills;
- Self-motivated, objective driven and able to use their own initiative and work under pressure with minimum supervision;
- Trouble-shooting skills
LanguagesAll IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, fluency in English is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required CompetenciesIOM's competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies - behavioural indicators Level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies - behavioural indicators Level 2, if with direct reports
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
NotesPlease refer to this link for guidance on IOM Job Category.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
