Job Description
The Vice President -or- Senior Vice President of Fund Financial Operations (FFO) 6 Credit Funds owns the integrity, controls, and delivery of financial information for the firm's credit funds, separately managed accounts, and other debt vehicles. This leader oversees third-party fund administrators and loan servicers, and ensures accurate, timely reporting to investors, auditors, lenders, and senior leadership.
As a trusted partner to Portfolio Management, Asset Management, Investor Relations, Tax, and Treasury, the role translates loan-level and fund-level data into clear insights and drives continuous improvement through automation and standardization. The ideal candidate brings strong expertise in real estate credit fund structures, loan accounting, and financial reporting, along with the communication skills to influence stakeholders at all levels.
Essential Duties and Responsibilities
Fund Administration Oversight
- Oversee day-to-day operations and performance of third-party fund administrators supporting the credit funds.
- Ensure accurate and timely NAV calculations, capital account maintenance, investor allocations, and distribution waterfalls.
- Review and approve fund-level financial statements, capital call and distribution notices, and investor reporting packages.
- Review loan-level activity, including fundings, future advances, repayments, interest and fee income, accruals, and payoffs, ensuring accurate recording in the fund books.
- Oversee management fee, incentive fee, and expense allocation calculations, including adjustments for realizations, impairments, and realized losses in accordance with fund documents.
- Monitor compliance with fund governing documents, side letters, credit facility covenants, and regulatory requirements.
Investor Reporting
- Lead the Fund Administrator oversight process over financial reporting and review of quarterly and annual financial statements in accordance with GAAP and other applicable standards.
- Support loan valuation, impairment, and credit loss reserve processes, and ensure appropriate fair value and disclosure reporting.
- Coordinate with external auditors to manage the annual audit process for the credit funds and investment vehicles.
- Ensure timely delivery of investor reports, including Schedule K-1s, capital account statements, and supplemental and ad-hoc investor or consultant requests.
Governance & Controls
- Develop and maintain internal controls and policies related to credit fund accounting and reporting.
- Partner with Legal, Compliance, and Tax teams to ensure alignment with regulatory and investor requirements.
- Support lender reporting and compliance for subscription lines, repurchase facilities, and other fund-level financing.
- Identify and mitigate operational risks across fund administration, loan servicing data, and reporting functions.
Process Improvement & Innovation
- Drive automation and efficiency in reporting processes through technology and workflow enhancements.
- Evaluate and implement systems and tools to improve data accuracy, reconciliation between servicer and fund administrator records, reporting speed, and investor experience.
- Lead initiatives to enhance transparency and consistency in credit fund and investment reporting.
Stakeholder Engagement
- Serve as a primary liaison between the firm and fund administrators, loan servicers, auditors, lenders, and key service providers.
- Collaborate with internal teams including Credit Portfolio Management, Asset Management, and Investor Relations to support strategic initiatives and reporting needs.
- Maintain a deep understanding of the credit funds' investment performance and underlying loan portfolio, with the ability to provide meaningful insights and analysis to Portfolio Management, Investor Relations, and senior leadership.
Leadership & Team Development
- Lead, mentor, and develop team members supporting the credit funds, fostering a culture of accountability, innovation, and continuous learning.
- Promote cross-functional collaboration and knowledge sharing across departments and business units.
Additional duties as assigned.
Requirements
- Bachelor's degree in Accounting, Finance, or related field; CPA or equivalent strongly preferred.
- 6-10+ years of experience in fund accounting, financial reporting, or fund operations, preferably within real estate credit, debt funds, or private equity.
- Strong knowledge of real estate credit fund structures, loan accounting (interest income recognition, origination fees, amortized cost and fair value), GAAP, and regulatory reporting requirements.
- Proven experience managing third-party administrators and external auditors.
- Excellent analytical, organizational, and communication skills.
- Proficiency in financial systems and reporting tools; experience with Yardi, Workiva, Juniper Square, loan servicing platforms, or similar is a plus.
- Willing to work onsite full-time.
- Qualifications may warrant placement in different job title.
Preferred Attributes
- Strategic thinker with a hands-on approach to problem-solving.
- Demonstrated ability to lead cross-functional initiatives and manage multiple priorities.
- Passion for innovation and continuous improvement in financial operations.
- Strong management skills to lead a team through a fast-paced environment.
At Affinius Capital our employees enjoy generous benefits packages including comprehensive medical, dental and vision plans, 401k, educational and professional designation assistance, casual dress attire and much more! The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.
