Lead multi-state sales and use tax compliance, including return preparation and filing.
Oversee taxability determinations for various products and services.
Manage federal and state fuel excise tax reporting and compliance programs.
Lead state and local indirect tax audits and manage relationships with taxing authorities.
Provide practical tax guidance to operational and commercial teams regarding indirect tax implications.
Benefits
Opportunity for professional development and certifications.
Collaborative work environment with cross-functional teams.
Engagement in process improvement and automation initiatives.
Exposure to diverse tax challenges across multiple states and jurisdictions.
Full Job Description
Position Summary:
The Tax Manager is responsible for leading the Company's multi-state indirect tax compliance and activities, with primary accountability for fuel excise tax, sales and use tax, gross receipts tax, and other transaction-based taxes. This position ensures timely and accurate compliance with federal, state, and local indirect tax requirements while minimizing tax risk and supporting operational and commercial objectives.
The Tax Manager serves as a key business partner to Finance, Operations, Fuel Supply, Retail Operations, Real Estate, Procurement, and Mergers & Acquisitions teams. The role provides technical guidance on fuel taxation, sales and use tax matters, transaction structuring, and taxability determinations across a large, multi-state retail and fuel distribution footprint.
Key Responsibilities
Multi-State Sales and Use Tax Compliance
Lead all aspects of multi-state sales and use tax compliance, including return preparation, review, filing, and payment processes.
Oversee taxability determinations for fuel products, convenience store merchandise, foodservice offerings, loyalty programs, gift cards, coupons, and promotional activities.
Ensure compliance with state and local tax registration, nexus, reporting, and remittance requirements.
Manage exemption certificate collection, validation, retention, and audit readiness.
Monitor changing state tax laws, marketplace rules, and regulatory developments impacting business operations.
Partner with Operations and Procurement to ensure proper tax treatment of purchases, capital projects, maintenance activities, and vendor transactions.
Fuel Excise Tax Compliance and Advisory
Manage federal and state fuel excise tax reporting and compliance programs.
Review fuel movement transactions, rack activity, bulk fuel purchases, exchanges, blending activities, and inventory transfers for proper tax treatment.
Collaborate with Fuel Supply and Commercial teams to evaluate tax implications of new fuel products, supply arrangements, and transportation structures.
Support fuel tax licensing, permitting, and registration requirements across jurisdictions.
Ensure compliance with state motor fuel tax regulations and related recordkeeping requirements.
Audit, Controversy, and Risk Management
Lead state and local indirect tax audits, including sales and use tax, fuel tax, and related transaction tax examinations.
Manage relationships with taxing authorities and external advisors.
Respond to notices, audit inquiries, information requests, and assessments.
Identify areas of compliance risk and implement corrective actions to minimize penalties and exposure.
Coordinate refund claim opportunities and voluntary disclosure initiatives where appropriate.
Maintain documentation supporting tax positions and compliance requirements.
Business Support and Tax Advisory
Provide practical tax guidance to operational and commercial teams regarding indirect tax implications of business activities.
Review contracts, vendor agreements, customer arrangements, and strategic initiatives for indirect tax considerations.
Advise on tax consequences of acquisitions, divestitures, restructurings, and new market expansions.
Support new store openings, acquisitions, and integration activities to ensure tax compliance requirements are implemented timely.
Partner with Accounting and Finance teams to ensure proper recording and reporting of indirect tax liabilities.
Systems, Process Improvement, and Controls
Drive automation and continuous improvement initiatives within indirect tax compliance processes.
Enhance data analytics, exception reporting, and compliance monitoring capabilities.
Develop and maintain indirect tax policies, procedures, and internal controls.
Collaborate with ERP and tax technology teams to improve tax determination, reporting accuracy, and process efficiency.
Support internal control frameworks related to indirect tax processes.
Qualifications
Education
Bachelor's degree in Accounting, Finance, Business, or related field required.
CPA, CMI (Certified Member of the Institute for Professionals in Taxation), or other relevant tax certification preferred.
Master's degree in Taxation preferred.
Experience
7+ years of progressive indirect tax experience.
Demonstrated experience managing multi-state sales and use tax compliance programs.
Strong experience with fuel excise tax reporting and compliance required.
