Supervisor, Office Warehouse Administration

Location: USA - Carson, 990 E. 233rd Street Division: Air & Sea Job Posting Title: Supervisor, Office Warehouse Administration - 133066 Time Type: Full Time Summary The Supervisor, Office Customer Service Representatives at DSV is responsible for overseeing the administrative and billing functions related to the warehouse operations. This role ensures accurate billing, efficient administrative processes, and smooth coordination between the warehouse and office functions. The Supervisor will manage a team, implement best practices, and maintain compliance with company policies and industry regulations. Duties and Responsibilities • Oversee all administrative functions related to warehouse operations. • Ensure proper documentation and record-keeping for inventory, shipments, and deliveries. • Implement and maintain efficient office procedures and workflows. • Supervise the billing process to ensure timely and accurate invoicing. • Review and reconcile billing discrepancies and resolve any issues with clients or internal departments. • Ensure compliance with company billing policies and procedures. • Lead, mentor, and develop the administrative and billing team. • Assign tasks, monitor performance, and provide regular feedback and coaching. • Conduct performance evaluations and address any performance issues. • Act as a liaison between the warehouse and office functions to ensure seamless operations. • Coordinate with other departments to ensure accurate and timely information flow. • Communicate effectively with clients, suppliers, and internal teams. • Ensure all administrative and billing activities comply with company policies and industry regulations. • Implement and maintain quality control processes to ensure accuracy and efficiency. • Conduct regular audits and reviews of administrative and billing practices. • Prepare and present regular reports on billing accuracy, administrative efficiency, and team performance. • Analyze data to identify trends, areas for improvement, and opportunities for cost savings. • Provide insights and recommendations to senior management. • Identify opportunities for process improvement and implement best practices. • Streamline administrative and billing procedures to enhance efficiency and reduce errors. • Stay updated on industry trends and incorporate new technologies and methods as appropriate. Educational background / Work experience • Bachelor's degree in Business Administration, Finance, Logistics, or a related field. • Minimum of 5 years of experience in administration, billing, or office management, with at least 2 years in a supervisory role. • Experience in the transportation and logistics industry is preferred. Skills & Competencies • Strong organizational and administrative skills. • Excellent attention to detail and accuracy. • Strong analytical and problem-solving abilities. • Effective communication and interpersonal skills. • Leadership and team management capabilities. Function / Market & Industry Knowledge / Business Acumen / Processes Supervisory Responsibilities (if any) • Lead and manage the administrative and billing team. • Provide guidance, mentorship, and performance feedback to team members. Preferred Qualifications • Experience with warehouse management systems and billing software. • Knowledge of industry regulations and best practices in logistics and transportation. • Certification in logistics or supply chain management (e.g., APICS, CSCMP) is a plus. Language skills • Fluent in English (oral and written) Computer Literacy • Proficiency in Microsoft Office Suite, particularly Excel and Word. • Experience with warehouse management and billing software. • Familiarity with data analysis and reporting tools. At Will Employment DSV Air & Sea Inc. employees are hired for an undefined period of time as "at will" employees. This means that an employee may be terminated for any reason, or no reason at all, at any time, provided the discharge does not violate any law*. Additionally, each employee has the right to terminate his/her employment at any time. *Except if employed in Montana, where termination requires just cause. For this position, the expected base pay range is $72,864.00 - $91,080.00 Annual. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy. Information regarding DSV's benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.