THE OPPORTUNITY
This position is responsible for all payroll, benefits and pension functions. It ensures accurate and timely processing of payroll transactions, including compliance with provincial and federal tax, and employment standards. This role is also responsible for the compilation and analysis of the compensation budget. In addition, this role manages CreateTO's HR Information System (HRIS), ensuring the system has been configured to the needs of the organization and is aligned to best practices - including auditing of data, training staff in its usage. Involvement in organizational wide special projects for the People and Culture department are also part of the responsibilities.
PRINCIPAL FUNCTIONAL RESPONSIBILITIES
Payroll Operations
- Lead and oversee the accurate and timely processing of payroll for all employee categories (full-time, part-time, seasonal) in compliance with legislative standards, this includes verifying payroll transactions as well as pension and benefits deductions, bonus payments, leave pay calculations, top-up for parental leave payments and any other payroll calculations that may arise.
- Conduct thorough year-end payroll reconciliation to ensure all payroll transactions are accurately recorded and accounted for.
- Stay updated on changes in payroll-related legislation and implement necessary adjustments to payroll processes, policies, and systems to maintain compliance.
- Perform regular payroll reconciliations to ensure accuracy in financial reporting and compliance with audit requirements.
- Monitor and manage employee leaves of absence, ensuring accurate tracking and compliance with employment standards.
- Vacation liability preparation for yearly submission to finance.
- Timely Management reporting on payroll issues and changes to ensure quality service levels, including communication to all staff regarding changes in payroll related matters.
- Handle sensitive payroll requests and issues efficiently and effectively by providing excellent customer service to employees.
Pension Administration
- Plan, manage, control, and monitor all aspects of the defined pension plan ensuring operational oversight and leadership of the pension and payroll team.
- Act as the pension contact for all Payroll enquiries with the Ontario Municipal Employees Retirement System (OMERS) pension plan.
- Administer the defined pension plan, ensuring compliance with all legal and regulatory requirements and alignment with strategic financial planning.
- Provide support on pension-related matters and completes adjustments.
- Identify any areas of improvement within pension processes, develop relevant solutions, and lead the implementation of new processes and systems updates.
Benefits Administration
- Lead the comprehensive administration of the employee benefits program as per the benefit plan.
- Ensure that all benefits are administered in alignment with company policies, government regulations, and best practices.
- Oversee the enrollment process, ensuring that it is efficient, accurate, and user-friendly for all employees.
- Regularly audit benefits plans participation, costs, and invoices against payroll deductions and premiums to identify discrepancies and resolve issues promptly.
- Collaborate with the finance department to ensure accurate financial reporting and budgeting for benefits expenses.
- Lead the Payroll & Benefits Budget preparation process and manage the accrual process.
HRIS, Audit and Reporting
- Maintenance of the HRIS system, and upgrades for the organization.
- Provide organizational wide HRIS training and support as required.
- Assist with the compilation of supporting documents for yearly audits to ensure a smooth audit.
- Oversees the efficient and effective administration of the electronic and paper-based information for the People and Culture department.
- Guaranteed timely preparation and distribution of year-end employee tax slips and forms.
- Maintain and provide daily records, federal payroll statistics and assists in gathering data for the preparation of reports for Government reporting and for senior management.
- Troubleshooting issues pertaining to payroll and pension reporting.
- Other duties as assigned.
CANDIDATE ATTRIBUTES
- Minimum of 3+ years in a payroll environment
- Post-secondary degree in a business-related discipline or an equivalent work history
- Payroll Compliance Professional (PCP) Designation, or working towards it is an asset
- Proactive, self-directed and detail oriented
- Strong interpersonal skills and the ability to exercise good judgment, tact and discretion
- Ability to work with highly confidential information with both maturity and professionalism
- Excellent oral and written communication
- Ability to work well independently and within a team environment
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, as well as Adobe and other business applications
- Experience in ADP would be an asset
- Experience administering a defined benefit pension plan would be an asset
- Experience with the maintenance of an HRIS system would be an asset
TOTAL COMPENSATION
The salary range for this position is 88,880 to $133,320 annually, with new hires typically expected to start between $88,880 and $111,100, commensurate with qualifications and experience.
In addition to base salary, CreateTO offers a comprehensive total compensation package including participation in the OMERS defined benefit pension plan, competitive vacation entitlement, extended health and dental benefits, life and disability insurance, and access to employee wellness support including an Employee and Family Assistance Program (EFAP).
Please note that this is a hybrid working environment with a minimum of 3 days in-office.
