Role Summary
The Senior Payroll Specialist will report to the Director, People & Culture. You will play a crucial role in ensuring accurate and timely payroll processing for our diverse workforce across Canada as well as driving innovation through enhancements to our HR/Payroll systems and processes.
Responsibilities
- Payroll Processing:
- Process semi-monthly payroll and complete journal entries for 200+ employees across Canada, including salaried and contractors
- Process bi-weekly payroll for 70+ hourly employees in Ontario. Prepare bi-weekly time and attendance reports and complete the applicable journal entries.
- Ensure compliance with federal and provincial regulations regarding deductions, taxes, and benefits.
- Complete processing of car allowance and Concur expense payments
- Manage payroll-related activities including new hires, terminations, transfers, salary adjustments, and bonuses with precision and integrity
- Benefits programs: Lead and maintain all aspects of the Company's group benefits programs (Health, RRSP, etc.), and ensure employees are well informed about benefits-related matters. This includes leading the annual review and the renewal of Health, Dental and other benefits as applicable.
- Government Remittances and Reporting:
- Review payroll-related remittances, including income tax, CPP, and EI contributions
- Prepare and maintain records of employment on Service Canada
- Generate T4, T2200 and RL-1 slips for year-end reporting
- Stay informed about changes in tax laws and regulations
- Employee Inquiries and Support:
- Deliver superior customer service, ensuring a maximum of 48-hour turnaround for all inquiries arising from questions relating to payroll, from employee, management, and external government agencies
- Assist employees with inquiries related to payroll, deductions, benefits, RRSP, direct deposit setup, tax forms, and other payroll-related matters
- Collaborate with People & Culture to resolve any discrepancies or issues promptly
- Record Keeping and Compliance:
- Maintain accurate and detailed payroll records and documentation, including employee data, earnings, and deductions.
- Reconcile payroll accounts and ensure accuracy in the General Ledger.
- Support internal and external audits.
- Innovation
- Drive and contribute to special projects by identifying, analyzing, and implementing functional enhancements and automation to our system as it relates to HR/payroll functions and processes. This involves completing research, proposing solutions, and driving change management.
- Other duties as assigned
Qualifications/Skills
- Minimum 5-10 years full-cycle (end-to-end) payroll processing experience
- Certification as a Payroll Compliance Practitioner (PCP) is Required; Certified Payroll Manager (CPM) is a strong asset
- Bachelor's degree or diploma in Accounting, Finance, or a related field (preferred)
- Proficiency in payroll software (preferably ADP Workforce Now)
- Strong organizational skills with meticulous attention to detail
- High degree of accuracy and takes ownership of their work
- Ability to multitask and prioritize tasks, work under pressure, and meet tight deadlines
- Computer proficiency in Microsoft Excel, Outlook, and Word is required. Strong Excel experience is a must (VLOOKUP, Pivot tables, troubleshooting formulas)
- Excellent written and verbal communication skills
- Experience dealing with confidential and sensitive information. Demonstrated judgement and understand the importance and value of data integrity
- Knowledge of federal and provincial payroll legislation and statutory requirements.
Benefits
- Hybrid - 1 day work from home per week
- Summer hours
- Competitive vacation and Sick day policy
- Employee Discounts on the consumables
- Employee Assistance Program
- Company Paid Benefits
- RRSP Match Program
The annual base salary for this role is expected to fall between $80,000 and $100,000.
This is an existing vacancy.
