The Senior Accounts Payable Manager is responsible for overseeing the organization's accounts payable operations, ensuring accurate and timely processing of invoices, payments, vendor management, and financial reporting. This role leads the AP team, establishes and maintains effective controls, and partners closely with Accounting, Finance, Procurement, Operations, and external vendors.
The ideal candidate has strong technical accounting skills, excellent attention to detail, and experience managing a high-volume, multi-entity accounts payable function.
Key Responsibilities
- Manage and oversee the daily operations of the Accounts Payable department.
- Supervise, mentor, and develop Accounts Payable staff.
- Oversee the accurate and timely processing of invoices, expense reports, purchase orders, and payment requests.
- Review and approve invoices and payment batches in accordance with company policies and authorization levels.
- Manage weekly, monthly, and ad hoc payment processes, including ACH, wires, checks, and electronic payments.
- Ensure invoices are properly coded to the appropriate general ledger accounts, departments, properties, projects, and cost centers.
- Maintain accurate vendor records, including W-9s, banking information, tax documentation, and payment terms.
- Monitor vendor accounts and resolve discrepancies, duplicate payments, unapplied payments, and billing issues.
- Serve as a senior escalation point for vendor and internal AP-related inquiries.
- Coordinate with Procurement and Operations to ensure compliance with purchasing and approval procedures.
- Assist with month-end and year-end close activities, including AP accruals, reconciliations, and reporting.
- Review AP aging reports and ensure outstanding invoices are addressed appropriately.
- Reconcile vendor statements and investigate discrepancies.
- Maintain strong internal controls and ensure compliance with company policies and accounting standards.
- Identify opportunities to streamline AP processes, improve automation, and increase operational efficiency.
- Assist with audits by providing supporting documentation and responding to auditor requests.
- Prepare and analyze AP metrics and management reports.
- Monitor cash requirements and coordinate payment activity with the Treasury/Finance team.
- Oversee 1099 reporting and other applicable year-end vendor tax requirements.
- Support system implementations, upgrades, integrations, and process improvements.
- Ensure compliance with segregation-of-duties and other internal control requirements.
- Perform other accounting and finance responsibilities as assigned.
Qualifications
- Bachelor's degree in Accounting, Finance, Business, or related field preferred.
- 7+ years of progressive Accounts Payable or accounting experience.
- 3+ years of experience managing or supervising an AP team.
- Experience with high-volume, multi-entity accounts payable operations.
- Strong understanding of general ledger accounting and month-end close processes.
- Experience with ERP/accounting systems such as Yardi, SAP, Oracle, NetSuite, MRI, JD Edwards, or similar platforms.
- Advanced Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and data analysis.
- Strong knowledge of internal controls and AP best practices.
Preferred Experience
- Commercial real estate or property management accounting experience.
- Experience supporting multiple properties, entities, or investment portfolios.
- Experience with property-level invoices, CAM expenses, construction invoices, utilities, taxes, and vendor payments.
- Experience with Yardi or MRI.
- Experience implementing AP automation or invoice workflow systems.
Compensation: $160,000-179.000Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.
