Job DescriptionPosition Overview:As an Employee Relations Specialist, you will play a critical role in fostering a fair, consistent, and proactive workplace environment. You will serve as a subject matter expert, handling complex employee relations investigations, providing guidance on performance management and disciplinary processes, and utilizing data to identify systemic risks and trends. This role requires a balance of investigative rigor, compassionate coaching, and strategic partnership with HR Business Partners (HRBPs).
Salary: $104,000 - $126,500 per year; in addition to base salary, a discretionary 10% annual bonus is provided. The successful candidate's starting pay will be determined based on job-related skills, experience, and qualifications.
Work Schedule: The current work schedule requires employees to be onsite Monday through Thursday, with the option to work remotely on Fridays.
Core Responsibilities- Case Management & Investigations: Serve as contact for complex employee relations matters. Conduct thorough, impartial and timely investigations into allegations of misconduct, policy violations, and harassment/discrimination. Manage the full investigation life cycle, from intake to documentation and resolution. Ensures a consistent and proactively communicated employee experience throughout the investigation process
- Performance & Conflict Management: Coach leaders on performance documentation, accountability, and the application of our disciplinary framework. Guide managers through difficult conversations to ensure consistency and minimize legal risk.
- Strategic Partnership: Collaborate with stakeholders to align employee relations interventions with business unit goals and talent strategies and to proactively address team climate issues
- Data & Insights: Leverage case management data to identify patterns and emerging risks. Present findings to HR leadership to inform proactive training, policy adjustments, and organizational interventions.
- Policy & Compliance: Maintain up-to-date knowledge of local, state, and federal labor laws. Ensure all ER practices, documentation, and investigation plans adhere to company standards and regulatory requirements.
Qualifications- Bachelor's degree in Human Resources, Business Administration, or a related field; equivalent practical experience may be considered.
- 4-7 years of specialized experience in Employee Relations, with a demonstrated track record of managing complex workplace investigations from intake to resolution.
- Bilingual proficiency (Spanish) is highly desirable to support a diverse workforce.
- Proven ability to analyze HR case management data to identify trends, derive actionable insights, and implement proactive solutions.
- Deep knowledge of federal, state, and local labor and employment laws, with specific proficiency in California employment regulations.
- Demonstrated ability to influence, coach, and partner with leadership and HR stakeholders to achieve consistent, compliant, and positive outcomes.
- Proficiency in utilizing HRIS and case management systems to maintain accurate documentation and audit trails.
- Prior experience operating within a multi-state/multi-site environment.
How Vivmark Supports You:We know that our teams are the beating heart of our success and we're committed to showing our appreciation.
We offer:- A competitive benefits package that supports your health, financial well-being, and work-life balance, including medical, dental, and vision coverage, a 401(k) with company match, paid vacation and company holidays, and exclusive team member housing discounts.
Additional Info:Applications are being accepted on an ongoing basis until the position is filled.
