Position Title: Sr. Contract Administrator/Contract Administrator
Location: Irvine, CA
Work Arrangement: On-Site / Hybrid
Position Summary:The Contract Administrator will support both internal and external customers in the daily administration of company contract agreements, ensuring compliance with company policies and procedures, legal requirements, and customer or contract specifications. The ideal candidate will have comprehensive experience in cradle-to-grave administration of federal government prime contracts and commercial contracts. Strong written and verbal communication skills, attention to detail, critical thinking, and the ability to work proactively with minimal supervision in a fast-paced environment are essential.
Required Duties and Responsibilities:- Cradle-to-grave contract administration for U.S. Government, Foreign Military Sales (FMS), and Direct Commercial Sales (DCS) contracts
- Prepare bids and proposals, including review and analysis of solicitations, ensuring compliance with solicitation requirements, risk management, and adherence to company policies and processes
- Conduct risk assessments and development of mitigation strategies and plans for program and management review
- Assess and establish the appropriate terms and conditions, including customer flow-down provisions, to prepare an analysis for negotiation positions
- Prepare and disseminate information and provide guidance to relevant staff members regarding contract requirements and status
- Regularly interact with program managers to support and resolve contractual needs or issues and ensure contract compliance
- Prepare, review, and negotiate Non-Disclosure Agreements (NDAs), Consulting Agreements, Sales Representative Agreements, and Teaming Agreements (TAs)
- Maintain internal company contractual records and databases, including correspondence and documentation for established contracts and negotiations
- Collect contractual data and compile reports to respond to corporate and business area requests
- Analyze financial reports and technical documents to ensure contractual compliance
Required Skills/Qualifications:- Experience in administering Firm-Fixed-Price (FFP), Cost-Reimbursable, Time and Materials (T&M), and Indefinite Delivery/Indefinite Quantity (IDIQ) contracts with the U.S. Government and Department of Defense in a production environment
- Comprehensive knowledge of government and commercial contracting policies, including the Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), and the Uniform Commercial Code (UCC), to effectively interpret and advise on contractual risks and requirements
- Experience in supporting bid and proposal preparation, which includes pricing and cost analysis
- Highly organized and detail-oriented, demonstrating strong time management and critical thinking skills with the ability to coordinate and prioritize multiple projects in a fast-paced environment
- Capable of working productively both independently and as part of a team to achieve project objectives within designated timelines
- Strong written and verbal communication skills, effectively engaging with both internal and external customers
- Must be proficient in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint)
Preferred Skills/Qualifications:- Experience of setting up and administering General Services Administration (GSA) contracts
- NCMA Certified Contracts Management Professional (CPCM) or equivalent certification
- Experience with Microsoft Dynamics NAV (Navision), Business Central, or Cetec ERP
- 4-7 years of federal contract administration experience
Education and related experience: - Bachelor's degree in business administration or related field
Clearance Level Required: None
Travel Required: 5%
Working Conditions:
The diversity of work conditions may range from an environment where there is little or no physical discomfort, such as a general office environment, to warehouse and other facilities.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
- Must have the ability to stoop, stand, climb, occasionally lift a minimum of 25 lbs.
- Standard office environment
Export Control / ITAR Requirement: This position requires access to information and technology subject to U.S. export control laws and regulations, including the International Traffic in Arms.
Work Authorization Requirement:Candidates must be legally authorized to work in the United States on a full-time basis without the need for current or future employment visa sponsorship.
Salary: $115,000 to $155,000 annually
Pay depends on relevant work experience, education, training, essential skills, and/or other factors such as specialized or high-demand professions. In addition to the annual salary, the position will be eligible for an annual bonus. The pay range for this job level is a general guideline only and not a guarantee of salary or annual bonus.
BenefitsOur benefits are DZYNE'ed for your overall health and financial wellness. DZYNE offers a comprehensive healthcare benefits package. Base dental, vision, life, accident, disability, and other core benefits are fully covered by DZYNE. DZYNE provides paid time off and paid holidays. Additionally, DZYNE offers a 401 (k) plan with an employer match and immediate vesting.
Some Final Notes The description gives you a sense of what the position involves but is not an exhaustive list. We are a growing and evolving team, which means your responsibilities may shift or expand overtime as new opportunities arise. Flexibility and curiosity are part of what makes our work exciting!
#LI-ONSITE
Pay Range: $115,000 - $155,000 per year
