Job SummaryHOOPP's Real Estate portfolio has a net value of over $17.7billion. The portfolio largely consists of direct investments in real properties, but also includes indirect investments in real estate through limited partnership vehicles. The investments are located across North America and Europe, which gives rise to varied reporting standards and foreign exchange considerations.
The Senior Analyst, Real Estate serves as a key point of contact and technical expert for both Investment Management and HOOPP's external asset and property managers. The Senior Analyst is tasked with ensuring that transactions (both internally and externally generated) are accurately reflected in Yardi (real estate accounting system), and that the financial data transferred from Yardi to Oracle is accurate and delivered on a timely basis. The Senior Analyst is also responsible for reviewing and approving the work of Analysts, as well as providing direction and guidance to the Analysts.
What you will do:- Responsible for working on complex accounting issues beyond the expertise of the Analysts. This would include recording acquisitions/dispositions, changes in ownership, and investigating/reconciling/resolving identified accounting issues.
- Ensure all manual month-end entries are accurately booked into Yardi, including review and approval of entries prepared by junior staff.
- Oversee the monthly collection and input of financial data into the real estate administration system. Review, reconcile and analyze the data provided by external managers to ensure it is complete and accurate. This would include ensuring that the data is compliant with HOOPP policies and procedures, as well as industry accounting and valuation standards.
- Ensure that all acquisitions and dispositions of properties are recorded appropriately in Yardi, and that purchase and sale agreements and documentation are complete and up-to-date.
- Provide guidance, mentoring, and feedback to the two Analysts, Real Estate. Review and approval of Analysts' work.
- Build relationships with accounting staff of various external property managers. Ensure they understand and comply with HOOPP data and reporting requirements and timelines. Answer queries on a multitude of issues on a daily basis. Create an environment that will encourage external managers to cooperate fully and communicate effectively on issues. Communicate accounting policies and procedures for external property managers based on HOOPP's policies and best practices. Coordinate with property management staff to ensure transactions are accurately recorded and provide technical expertise as required.
- Respond to queries from Investment Management and provide materials and analysis as requested. Also, maintain close contact with Investment Management to keep abreast of significant transactions or events.
- Prepare, record and reconcile entry from the real estate system to the general ledger of the fund on a monthly basis. Coordinate preparation of month-end working paper. .
- Assist in external and internal audit process. Establish and communicate deadlines and audit requirements to property managers. Prepare working papers and supporting documentation including financial statement notes and variance analysis. Respond to queries from auditors.
- Review management fee calculations provided by property and asset managers on an annual basis to ensure calculations are accurate and in accordance with relevant management agreements.
- Reconcile HST accounts for multiple properties to CRA records. Resolve issues related to HST raised by external managers.
- Assist with the on-going development and maintenance of reports in the Yardi system to ensure report set up is up-to-date and add value to Investment Management. Also, initiate development of new reports that will improve department efficiencies.
- Prepare annual unaudited financial statements to facilitate the Tax and Legal teams' completion of tax returns and annual resolutions, respectively.
What you bring:
- University degree in Business, Finance or related discipline• Qualified accountant (CPA)
- 5-10 years' experience in real estate operations including property and investment accounting
- Experience in real estate accounting preferably gained through Property or Asset management• Experience in use of Yardi software would be an asset
- Extensive knowledge of real estate operations, accounting policies and procedures
- Strong analytical and problem-solving skills
- Attention to detail, accuracy, and completeness is extremely important along with the ability to handle multiple tasks efficiently
- Excellent interpersonal skills to facilitate interaction with senior Investment Management staff and external property managers
- Demonstrated ability to build relationships with colleagues and partners in geographically dispersed locations
- Ability to respond to queries on numerous topics effectively and promptly
- Ability to meet tight deadlines and to manage conflicting priorities
- Proactive self-starter who is highly motivated and results-oriented
- Ability to work independently with minimal direction
- Demonstrated ability in developing and implementing process improvements
The expected annual base salary range for this role is: $103,000 - $153,000 CAD
The actual base salary offered to the successful candidate may vary based on multiple factors including, but not limited to, individual's expertise and level of experience applicable to the role they are being offered. This job is for an existing vacancy.
HOOPP may use artificial intelligence tools to assist in screening, assessing and selecting applicants for this position. These tools support our recruitment process but do not replace human judgment and decision-making.
