Position Summary:The Senior Administrative Assistant provides executive-level administrative support. Responsibilities include managing schedules, departmental logistics, coordinating interdepartmental communication, and processing all payments and contract requests.
Key Responsibilities:- Submit check request payments and contract requests for New Development projects, ensuring accurate coding, timely approvals, and adherence to internal processes.
- Provide administrative support to executives, including calendar management, meeting coordination, monthly expense report submission and booking travel arrangements.
- Plan and manage logistics for departmental and divisional events, activities, and new hire onboarding.
- Administer the department's shared document management system, including folder setup, vendor access, alert configuration, site updates, and project closeout archiving.
- Serve as the point person for interdepartmental communication as well as communication with consultants and vendors.
- Prepare and coordinate departmental documents, including agendas, presentations, memos, meeting minutes, and signature routing.
- Oversee day-to-day departmental operations, including invoice processing, office supply ordering, coordination with the Information Technology (IT) group for department technology needs, and drive and file audits.
Additional Skills:- Proficiency in Google Workspace and Microsoft Office
Preferred Education:- Bachelor's Degree (or equivalent experience)
Preferred Years of Relevant Work Experience:Additional Requirements:Minimum Qualifications / Other Expectations: Compensation:Base Pay Range: $35.67 - $44.28
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
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