Specification Writer - Healthcare

In this role, you will be responsible for preparation of and writing of architectural specifications for projects and Haskell/client masters. Additionally, you will prepare and assemble full project manuals when requested. Job Responsibilities: 

• Works with Design Project Managers (DPMs) and Project Architects (PAs) in the preparation of specifications and development of complete scope Project Manuals. 
• Leads the specification effort for the architectural discipline (CSI Divisions 00 thru 14). 
• Leads specification kick-off meetings with the DPM and the PA. 
• Coordinates subsequent specification meetings with project teams as appropriate. 
• Supports research of new materials / products / assemblies / systems needed for project. 
• Participates in project design reviews during Schematic Design, Design Development, and Construction Document phases, as appropriate. 
• Oversees specification research and development, assuring coordination and compliance with drawings, for accuracy and completeness. 
• Confirms schedules for deliverables (interim and final) with DPMs. 
• Coordinates with project Construction Contract Administrators and PAs to ensure the appropriate formatting and inclusion of specifications from other disciplines in-house and third-party consultants, as well as the securing of necessary professional seals.
• Works with DPMs and PAs to prepare narratives for new and/or modified specifications for addenda. 
• Works with Construction Contract Administrators, Project Directors and/or DPMs in the preparation of new and/ or revised specifications in support of changes to the Contract. 
• Mentors Haskell team members in their growth as design professional regarding specification development. Reinforces the role of specifications as the other half of the “instruments of service” for FFS (Fee-for-Service) projects and as key component of design-build projects. 
• Participates in the Haskell Specification Council by contributing to its movement towards common practice (Including, but not limited to processes, formats, and templates).
• Travel up to 10%.

Education & Years of Experience: 

• Bachelor’s degree in Architecture, Construction Management, or a related field and 5+ years producing architectural design documents with a minimum of 2 years of experience responsible for project manuals.

To thrive in this role, you'll need: 

• CCS certification and/or CDT certification preferred with active membership in the Construction Specification Institute (CSI).
• Knowledge of Specification Software: MasterSpec, SpecLink, and/or SpecsIntact, with an emphasis on Speclink
• Architectural license desired but not required. 
• Previous specification writing, and/or extensive construction administration experience required.
• Strong ability to proactively communicate with design team members both verbally and in writing. 
• Proficient with Microsoft products (Office, Teams, 365), Bluebeam Studio, and Procore.
• Demonstrated ability to independently prepare and coordinate architectural specifications for renovations and new construction.
• Strong knowledge of CSI MasterFormat, specification organization, construction materials, building systems, and installation methods.
• Experience coordinating specifications with drawings, owner standards, consultant specifications, and project delivery requirements.
• Understanding of healthcare requirements affecting material selection, including infection prevention, cleanability, durability, moisture control, and fire resistance.
• Ability to research products, evaluate substitutions, and develop clear performance and quality requirements.
• Experience coordinating Division 00 procurement and contracting requirements and Division 01 general requirements with project leadership.
• Proficiency with specification software such as Specpoint/MasterSpec or an equivalent platform.
• Strong technical writing, quality review, organization, and communication skills.
• Ability to support multiple projects and meet milestone deadlines.
• Preferred Qualifications:
  • Experience with hospitals, surgery suites, imaging, emergency departments, and occupied healthcare renovations.
  • Experience with public procurement, CMAR, and design-build delivery.
  • Familiarity with BIM-linked specification workflows.
  • Experience maintaining master specifications and healthcare owner standards.
  • Construction administration experience, including submittal review, substitutions, and resolution of drawing/specification discrepancies.

At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference.

Environmental Factors and Physical Requirements: 

While performing the duties of this job, team members may be required to visit alternate locations and therefore, must have ordinary ambulatory skills sufficient to do so. This position requires the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The team member is frequently required to sit, reach with hands and arms, talk, and hear. 

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