Client-facing experience, both in-person and via conference calls.
Strong interpersonal skills with a focus on problem-solving and accountability.
Ability to analyze and assess project needs effectively.
Excellent verbal and written communication skills.
Proficiency in Mac applications, especially MS Teams, Word, Excel, and Project.
Responsibilities
Serve as the main point of contact for clients and internal teams.
Provide project updates and resource needs during weekly status calls.
Collaborate with the Delivery Manager to address client requests.
Communicate changes in project scope promptly.
Schedule and lead project kick-off and follow-up meetings.
Develop and monitor project schedules and budgets, ensuring scope is managed effectively.
Own day-to-day project management, keeping the team informed of progress and next steps.
Benefits
Hybrid work model with in-office requirements three days a week.
Opportunity to work on diverse projects across multiple time zones.
Collaborative environment with cross-functional teams.
Exposure to various aspects of project management and client interaction.
Full Job Description
Agency: OCX
Job Function: Projects and Performance Improvement
Job Subfunction: Project and Program Management
Job Description:
Location: Los Angeles, CA - Hybrid (in office 3 days/wk)
Position Summary
We're looking for someone who will thrive in a dynamic environment where you will manage medium-to-large creative projects across multiple time zones and continents with various client stakeholders. You should be comfortable with ambiguity and able to orchestrate order within a highly creative environment. You are the lynchpin who motivates and collaborates with Account, Strategy, Creative, and Studio teams to deliver impactful work.
Key Responsibilities
Main point person for existing project client and internal team.
Speaks to project updates and schedule on Weekly Status calls and resourcing needs on internal PM calls.
Work closely with Delivery Manager to understand client requests and needs.
Communicate any changes in scope.
Schedule and lead team kick-off calls and follow-up meetings for each project. Ensure assigned project team is fully briefed on scope and budget prior to project start.
Develop and track project schedules and budgets, monitor project scope, and handle invoice tracking and account billing for both retainer and project-based accounts.
Ensure every necessary step of project scope is accounted for within the schedule and clearly organize and forecast deliverables and dependencies.
Fully owns projects assigned to them and manages the day-to-day, ensuring the team is up-to-date with their assignments, progress, schedule, and next step.
Contribute to the development of client proposals and cost estimates (e.g. SOWs, agency fees and third-party costs).
Assign individual resource responsibilities, help identify appropriate resources needed for successful project completion.
A strong knowledge of best practices in project management and ability to see big picture while managing every last detail.
Qualifications
A bachelor's degree, preferably in business, marketing, information systems or a related field.
5 to 7 years project management experience managing budgets, timelines and people in an agency or related environment (or equivalent combination of education and experience).
Experience managing workflow for medium-to-large scale content creation efforts (digital graphics, video, decks, etc.) Localization experience is plus.
Experience in client-facing setting whether face-to-face or on conference calls.
Self-starter with excellent interpersonal skills (tact, diplomacy, influence, focus on problem solving; solutions oriented, ability to delegate tasks, as appropriate, willingness to accept accountability, etc.)
Demonstrate analysis/assessment capabilities.
Ability to communicate clearly and effectively both verbally and written.
Ability to work well under pressure and tight deadlines.
Mac proficiency, particularly in the applications of MS Teams, MS Word, MS Excel and MS Project
Experience with Figma, Smartsheets, and Content Management Systems (CMS) is a plus.
Core Competencies
Project planning and scheduling
Budget and scope management
Risk and issue mitigation
Stakeholder communication
Resource allocation and team coordination
Documentation and status reporting
$80,00- to $90,000
To the extent permissible by local law, Omnicom's policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.
About Harrison and Star
Harrison and Star is a healthcare advertising agency that provides marketing and advertising services to pharmaceutical and biotechnology companies. The company offers a range of services including brand strategy, creative development, digital marketing, and market research. Harrison and Star was founded in 1986 and is headquartered in New York, New York.
