Overview

The Senior Manager of Purchasing has overall responsibility for organizing, negotiating, purchasing and distribution of medical, office, and pharmaceutical supplies at all health centers and administrative offices at Planned Parenthood of Greater Texas (PPGT). In conjunction with Health Center Managers, ensures proper procedures are followed and centers have adequate supplies. Ensures productivity expectations, customer service and compliance standards are maintained. Abides by the organization's mission in performing job duties. Demonstrates an understanding of and commitment to quality healthcare and excellent customer service.

Responsibilities
• Develops, implements, and continually improves organizational purchasing strategies, policies, and procedures to support operational and financial objectives.
• Leads, supervises, and develops purchasing staff, establishing performance expectations, accountability measures, and professional development plans.
• Forecasts organizational purchasing and inventory needs based on utilization trends, growth projections, and operational requirements.
• Oversees the procurement process, including competitive bidding, requests for proposals (RFPs), vendor selection, contract administration, and supplier performance monitoring.
• Negotiates and manages vendor contracts to secure optimal pricing, service levels, rebates, and contract terms while ensuring compliance with organizational policies and regulatory requirements.
• Establishes and maintains strategic relationships with key suppliers, internal stakeholders, and business partners to support organizational goals.
• Approves and manages purchasing activities, including requisitions, purchase orders, and contract expenditures, in accordance with delegated authority and procurement policies.
• Researches suppliers, products, services, market trends, and regulatory requirements to identify cost-effective sourcing opportunities and operational improvements.
• Monitors supplier quality, delivery performance, and service levels and implements corrective actions when standards are not met.
• Oversees inventory management processes across health centers and operational locations, ensuring appropriate inventory levels, minimizing shortages and excess inventory, and promoting inventory accuracy.
• Tracks and analyzes inventory utilization, purchasing patterns, ordering practices, and supply expenses by health center, identifying trends and opportunities for cost reduction and process improvement.
• Partners with Finance and operational leadership to develop budgets, monitor purchasing expenditures, and ensure organizational spending aligns with financial targets.
• Develops and monitors key performance indicators (KPIs) related to purchasing, inventory management, contract compliance, supply costs, and operational efficiency.
• Evaluates purchasing and inventory performance across health centers and implements initiatives to improve standardization, utilization management, cost control, and overall operational effectiveness.
• Ensures accurate maintenance of procurement records, contracts, supplier documentation, purchasing files, and related reports to support audit readiness and regulatory compliance.
• Collaborates with Accounts Payable and Finance to ensure timely invoice reconciliation, payment processing, and resolution of purchasing discrepancies.
• Provides training, guidance, and oversight to health center staff regarding purchasing procedures, inventory controls, supply management practices, and policy compliance.
• Investigates and resolves issues related to defective products, supply disruptions, vendor performance concerns, and other procurement-related challenges.
• Conducts ongoing evaluation of purchasing and inventory management programs and recommends and implements approved process, technology, and system improvements.
• Produces timely and accurate reports to Planned Parenthood Federation of America and regulatory agencies.
• Prepares and presents periodic reports and analyses to executive leadership regarding purchasing performance, inventory trends, contract savings, budget variances, and efficiency initiatives.
• Supports Pharmacists by preparing product(s) for health centers when appropriate.
• Is responsible for the Material Safety Data Sheet (MSDS) Manual.
• Has restricted access to patient private health information and has no reason to view protected health information (PHI). May have access to data that is not considered PHI, such as aggregate numbers.
• Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

Qualifications

Bachelor's degree + 2 years of relevant exempt experience or Associate's degree + 4 years of relevant exempt experience or High School diploma or equivalent + 6 years of relevant exempt experience. Relevant exempt experience: Purchasing, Procurement, or Purchasing Management. Must have at least 1 year of supervisory or management experience. Relevant Education: Supply Chain Management, Business Administration, Fnance, or a related field. Experience in health care industry preferred.

Agency Standards

Must have excellent computer skills with knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet. Must have the willingness and ability to adapt to change including advances or new technology. Must have excellent customer service skills and be committed to providing the highest level of customer satisfaction.

Required Knowledge, Skills, and Abilities
• Must be able to work flexible hours including evenings and weekends.
• Must be able to travel as required.
• Ability to think strategically and achieve organization's goals relating to position.
• Ability to operationalize strategic goals into action plans.
• Ability to provide oversight of compliance and regulatory requirements pertaining to position.
• Strong organizational skills and ability to multi-task.
• Ability to manage details and complexity, to handle a variety of tasks simultaneously and to work under pressure.
• Ability to exercise initiative, sound judgment, and problem-solving techniques in the decision-making process.
• Ability to effectively use organization's computer systems.
• Skilled in verbal and written communications.
• Be discreet and safeguard confidential information.
• Possess integrity and compliance - can be relied upon to act ethically.
• Ability to provide effective, equitable, understandable, and respectful quality care and services that are responsive to the diverse cultural health beliefs and practices, preferred language, health literacy and other communication needs.
• Ability to work effectively as a team member.
• Ability to effectively lead, manage, coach, mentor, and motivate diverse groups of people and possess the skills to delegate, develop and supervise subordinates in achievement of organization goals.
• Industry Awareness: Remains aware of PPFA accreditation standards and of the reproductive health environment's regulatory compliance requirements. Understands how accreditation standards, regulatory agencies, funding, the external marketplace and competitive environment drives change within the organization.
• Organizational Awareness: Demonstrates a comprehensive awareness of the impact and implications of decisions and actions on other areas (departments or clinics) within the organization.
• Work Management: Effectively manages time as a resource; establishes realistic priorities; schedules own time and activities effectively; gives balanced focus and attention to appropriate long- and short-term priorities. Develops action plans and budgets; leverages technology; anticipates obstacles; establishes check points and monitors progress.
• Recovery Skills: Responds effectively and acknowledges responsibilities when clients (internal or external) experience problems or mistakes; rectifies the situation to restore client satisfaction; seeks information and collaborates with others to take action to implement permanent fixes. Maintains stable performance and emotions when faced with opposition, pressure, and or stressful conditions.
• Building Relationships: Shows genuine interest in others' needs and opinions; establishes rapport; earns the confidence and trust of others; demonstrates consistency between words and actions; delivers on commitments.
• Exemplify the organization's In This Together values: We Tend to the Team; We Respect and Honor All People; We Jump In; We Try and We Learn; We Care for our Business; and We Return to our Mission.

Essential Physical Requirements/Working Conditions

Must be able to move about on foot to accomplish tasks, such as moving from one work site to another. Must be able to work primarily with fingers such as picking, pinching, or typing. Must be able to perceive attributes of objects such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Must be able to talk such as convey detailed or important spoken instructions to other workers accurately. Must be able to hear such as the ability to receive detailed communication orally. Must be able to communicate effectively. Will have substantial movements of the wrists, hands, and/or fingers. Must be able to lift and/or exert up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Must be able to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. Office environment.