7-10 years of accounts payable experience in fast-growing companies.
Advanced proficiency in Coupa, including Coupa Pay and InvoiceSmash.
Strong interpersonal skills for effective collaboration with internal teams and vendors.
Proven experience in managing and developing accounts payable teams.
Strong planning and organizational skills for prioritizing tasks.
E-commerce, consumer products, or retail experience is a plus.
Responsibilities
Own and manage accounts payable operations and mentor staff.
Ensure compliance with PO rules across departments.
Review payments outside Coupa for accurate recording in NetSuite.
Manage vendor relations and compliance documentation.
Analyze invoices and expense reports for accuracy and eligibility.
Develop guidelines for invoice handling and coding.
Oversee weekly payment runs for timely vendor payments.
Maintain and reconcile accounts payable and inventory records.
Create standard operating procedures for accounts payable processing.
Assist teams with accounts payable inquiries and training.
Benefits
Equity opportunities through a new-hire equity program and employee stock purchase plan.
Eligibility for an annual bonus program.
Comprehensive medical, dental, and vision coverage.
Generous paid time off, including 12 holidays and flexible vacation.
Parental leave and support for new parents.
50% discount on FIGS products and a 25% discount for family and friends.
In-office catered meals and stocked pantry.
Access to wellness services and discounted pet insurance.
Full Job Description
FIGS is seeking an Sr. Manager, Accounts Payable to join the finance team. The Sr. Manager, Accounts Payable will report directly to the Assistant Controller and work closely with multiple teams, including finance, accounting, HR, marketing, production, and operations. This is a cross-functional role, so this person must enjoy working closely with multiple teams. The ideal candidate has experience with Coupa and Netsuite or a similar ERP and 7-10 years of accounts payable experience at fast-growing companies.
What you'll do day-to-day:
Fully own the management of the activities and operations in the accounts payable organization and coach and mentor accounts payable staff.
Ensure all departments adhere to PO rules and work cross-functionally to ensure proper creation, approval and closing of POs
Review all payments made outside of Coupa and ensure they are properly recorded to NetSuite.
Manage vendor relations and the implementation of vendor compliance. Ensure all vendors have provided appropriate documentation and are set up in Coupa accurately prior to payment.
Analyze invoices and expense reports for accuracy and eligibility for payment. Work with all departments to ensure receipt support is properly entered into Coupa.
Maintain and develop guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
Manage the weekly payment runs. Ensure timely and accurate payments of vendor invoices and expense reports and maintain accurate financial records and control reports.
Manage and reconcile the Accounts Payable and Inventory Received Not Billed general ledger.
Develop and maintain standard operating procedures and documentation for Coupa and Netsuite accounts payable processing to ensure adherence to company guidelines and ensuring compliance with company SOX controls and documentation retention.
Provide accounting assistance to all teams across the business; respond to any accounts payable questions/concerns as they arise.
Develop and train new employees and contractors on Coupa and Netsuite, if applicable.
Prepare monthly invoice accrual journal entries.
Assist with monthly close process and communicate within the accounting department.
Ensure proper record keeping of purchases for use in tax preparation and periodic audits.
Prepare and submit all necessary annual reporting to the Internal Revenue Service including on for 1099.
Manage the unclaimed funds process including the remittance of unclaimed funds to the various states and ensure compliance with various state regulations.
Review employee expense reports and receipts in Concur at the end of each month. Ensure that all submissions are in line with policy.
What it takes to succeed in this role:
Positive attitude, proven work ethic and integrity.
A strong command of accounts payable, ERP systems, AP Automation and an analytical mindset; we're numbers people first.
Someone who can take a task from 0 to 100 without a lot of direction; make it happen.
An interest and curiosity about e-commerce business drivers; go beyond the numbers and understand the business.
An unrelenting attention to detail; you hate making mistakes.
Qualifications:
7-10 years of experience in accounts payable oversight at a fast-growing company.
Advanced experience in Coupa including Coupa Pay and InvoiceSmash.
Strong interpersonal skills for building relationships with various internal teams, external accountants, vendors, and upper management.
Strong planning and organizational skills to balance and prioritize work.
Experience managing and developing accounts payable teams and a proven track record of improving AP processes.
E-commerce, consumer products or retail experience, a plus.
FIGS Compensation and Benefits
Pay Range
At FIGS, your base salary is one part of your total compensation package. This role's base salary range is between $120,000 and $140,000. Actual base salary is determined based on a number of factors, including but not limited to your relevant skills, qualifications, and years of experience.
Additional Compensation and Benefits
Equity: All FIGS employees have the opportunity to own shares of FIGS stock through our new-hire equity program. Additionally, FIGS provides a discount when purchasing FIGS stock voluntarily through our FIGS Employee Stock Purchase Plan
Annual bonus: This position is eligible to participate in the FIGS annual bonus program
Other compensation and benefits offered include:
Comprehensive benefits and perks package focused on your well-being, including premium medical, dental and vision coverage, and full access to wellness services through Breethe and Classpass. 100% FIGS-sponsored life insurance and disability insurance
Amazing 401(k) program, with a company match up to the first 6% of your contribution
Generous paid time off - We have 12 company holidays. For salaried team members, we offer flexible vacation. For our hourly team members, we offer up to 3 weeks of accrued vacation
Meaningful time away for baby bonding, including parental leave, new parent care meals, and a transition back to work for primary caregivers
Personalized discount code for 50% off all FIGS products, along with a separate code to share with family and friends to enjoy a 25% discount site-wide
In office catered meals, stocked pantry & fridge, and biweekly barista on site
Access to FIGS Vet, Discounted Pet Insurance, and so much more...
*Benefits eligibility is determined by hour requirements and length of service
About FIGS
FIGS is a medical apparel company that designs and sells scrubs, lab coats, and other medical uniforms. The company was founded in 2013 by Heather Hasson and Trina Spear, who were frustrated with the lack of stylish and functional medical apparel available on the market. FIGS uses high-quality, antimicrobial fabrics and incorporates features like pockets and stretchy material to make their products more comfortable and functional for healthcare professionals. The company has a strong social media presence and has been recognized for its innovative approach to medical apparel.
